Administrative Assistant

Quest Food Management Services Llc; Chicago (IL); On-site; USD 26,000 - 28,000; Part time

Benefits offered by this job

Shoes for Crews credit

Paid holidays

Raises per year

Paid sick time

Transit pre-tax plan

Illinois Paid Leave Act up to 40h/yr

401k with matching

Medical, dental, vision benefits

Job summary

Quest Food Management Services Llc in Chicago, IL is seeking an Administrative Assistant for a part-time, hourly position. You will provide comprehensive administrative support, manage calendars, arrange meetings, and coordinate travel, contributing to smooth operations and excellent service to customers.

The role includes maintaining records, processing invoices, data entry, onboarding support, and assisting with office supplies; occasional coverage at a school location may be required, with

Qualifications

• Administrative support experience is preferred.
• Ability to manage calendars and coordinate meetings.

Responsibilities

• Maintain employee records and attendance logs.
• Process invoices and financial documents.
• Assist with data entry, reporting, and database updates.
• Support onboarding of new employees (paperwork, orientation).
• Coordinate meetings, trainings, and events.
• Restock office supplies and school uniforms.
• Assist with catering as needed.
• Provide administrative support for performance and disciplinary documentation.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Part Time Lycee Francais de Chicago, Chicago, IL, US

Salary Range: $19.00 To $20.00 Hourly

Position Summary

The Administrative Assistant plays a crucial role in ensuring the smooth operation. This position is responsible for providing comprehensive administrative support to various departments, facilitating effective communication and organization. The successful candidate will manage calendars, arrange meetings, and coordinate travel plans, ensuring that all logistical details are handled efficiently Checks, Orientation, Time and Attendance and may be needed in the field to support units with tally counts . By maintaining accurate records and managing office supplies, the Administrative Assistant contributes to a productive work atmosphere. Ultimately, this role is vital in enhancing the overall efficiency and effectiveness of our team, allowing us to focus on delivering exceptional service to our customers.

• Maintain employee records, attendance logs, and compliance forms.
• Process invoices, receipts, and other financial documents.
• Assist with data entry, reporting, and database updates.
• Support onboarding of new employees (paperwork, orientation setup).
• Coordinate meetings, trainings, and company events.
• Filling in at a school location from time to time in the event of heavy call offs.
• Ordering and restocking of office supplies
• Ordering and restocking of school uniforms
• Assist with caterings if necessary
• Support with back-to-school training documents
• Assist Food Service Directors with employee performance and disciplinary documentation.
• Provide administrative support for performance management and corrective action records.
• Support the preparation and organization of employee discipline and performance improvement documentation.
• Coordinate and maintain documentation related to staff performance and corrective actions.

As a Part and Full Time Hourly Quest Team Member, you can expect:

• Career growth and paid training
• Annual Shoes for Crews $40.00 Credit
• (8) Paid holidays
• 2 raises/year (based off performance reviews)
• Paid unused Sick Time
• Public Transportation/Parking Benefit Pre-Tax Plan
• Illinois Paid Leave Work Act (up to 40 hours/year for FT, avg hours/week per year for PT)
• 401k with Matching
• Full Time Only Benefits: Medical, Dental, Vision, and Additional Voluntary Benefits