Administrative Assistant

The Judge Group; Chicago (IL); On-site; USD 34,440 - 48,216; Part time

Job summary

The Judge Group is seeking an HR Coordinator to support the SVP, Corporate HR & Global Philanthropy with administrative and operational tasks. This role emphasizes high‑level calendar management, expense processing, and coordinating events across Corporate HR and CSR teams.

The position is part-time (about 3 days/week through year end), with some weeks up to 5 days and onsite Wednesdays as the anchor day. Strong organization and discretion are essential.

Qualifications

• 3+ years of professional work experience, including HR experience (preferred in corporate environment).
• Bachelor's degree, preferably in Human Resources, Business, or related field.

Responsibilities

• Provide comprehensive calendar and expense management.
• Assist with planning and coordination of monthly in-person events, including scheduling and partnering with culinary/vendors.
• Handle administrative and operational support tasks across Corporate HR and CSR teams.

Skills

Strong organizational skills

Strong communication skills

Administrative support experience

Education

Bachelor's degree in HR/Business

Tools

Microsoft Office

Concur

PO management system

Expense reporting system

Job description

This role will support the Global Head of Strategic Partnerships and work closely with a team that oversees nine Inclusion ERG groups.

Key Responsibilities

• Provide comprehensive calendar and expense management
• Assist with planning and coordination of monthly in-person events, including scheduling and partnering with culinary/vendors
• Handle a variety of administrative and operational support tasks

Ideal Background

• Strong organizational and communication skills required
• Administrative support experience preferred
• HR experience is not necessary
• Part-time role: approximately 3 days per week through the end of the year
• Some weeks may require up to 5 days of work
• Flexible scheduling available
• Onsite Wednesdays are required as the designated anchor day

This position is heavily focused on administrative support responsibilities.

PURPOSE:

We are looking for an HR Coordinator to support the SVP, Corporate HR & Global Philanthropy

POSITION RESPONSIBILITIES:

The HR Coordinator supports the SVP, Corporate HR & Global Philanthropy and is responsible for coordinating various efforts across the Corporate HR and CSR teams.

A self-starter with an ability to readily develop rapport, build relationships and establish credibility, the HR Coordinator will have a solid interest in helping colleagues resolve issues, while moving quickly to produce results with comprehensive follow through. The HR Coordinator will further possess the ability to easily manage multiple and competing priorities while keeping the needs of the customer top of mind

EXPERIENCE AND QUALIFICATIONS:

• Administrative Support for SVP: schedule meetings and handle logistical details, make travel arrangement, process invoices and expense reports and help with special assignments as needed.
• Manage the budgets and invoice management for the Corporate HR, TA, and CSR teams
• Help conduct new hire orientations for Corporate colleagues and support onsite logistics (back up for scheduling for new hire orientations)
• Support HRBPs with queries on colleague benefits, payroll/time & attendance (ADP/Kronos), employee programs (ex. employee verification, fitness reimbursement) questions and concerns
• Maintain accurate and up-to-date human resource files, records, and documentation.
• Maintain, update, process, file and distribute a wide variety of reports, forms, logs, manuals, and records as required in accordance with company and governmental regulatory (including immigration and EEO) requirements
• Support the execution of events focused on colleague engagement and well-being - e.g., recognition events, corporate-wide celebrations, etc.
• Support by managing grant agreement signing and payments process (ensuring the appropriate documentation is completed, payments processed & recorded)
• Assist in with preparation of presentations and HR reports preparation of human resource
• Special projects as assigned
• Demonstrate a commitment to core values: Empathy, Integrity, Respect, Inclusion, Experimentation, Wellbeing
• The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary (included in all job descriptions).

EXPERIENCE:

3+ years of professional work experience, including 2 years of Human Resources experience (preferably in a corporate environment

EDUCATION

• Bachelors degree, preferably in Human Resources, Business, or related field

Computer Skills Needed to Perform this Job

• Proficiency in Microsoft Office, particularly in Excel, Outlook, and PowerPoint
• Experience with travel booking system (ex. Concur)
• Experience with PO management system
• Experience with expense reporting system

Additional Comments and Requirements

• Proven ability to work with highly sensitive and confidential scenarios with a high degree of professionalism, maturity, and discretion
• Comfort working in a fast-paced, high-volume environment and have a proven talent for multi-tasking
• Proven ability to work with highly sensitive and confidential environment with a high degree of professionalism, maturity, and discretion
• Quality critical thinking, decision-making and planning skills required
• Detail-oriented
• Must have excellent verbal and written communication skills
• Ability to manage and prioritize conflicting demands and responsibilities
• Strong collaboration and interpersonal skills