Administrative Assistant

McDonald's Restaurants Limited; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Bonus eligible

Benefits package

Job summary

McDonald’s Global Technology is seeking an Administrative Assistant to support the US CIO and Senior Leadership in a fast-paced environment in Chicago. You will manage calendars, travel, events, and cross‑team communications while ensuring confidentiality and high standards of organization.

The role requires a Bachelor’s degree or related experience, strong MS Office skills, and the ability to handle multiple priorities with discretion.

Qualifications

• Previous experience as an Administrative Assistant supporting senior leadership in a large organization.
• Bachelor’s Degree or related experience preferred.
• Demonstrates ability to handle and maintain confidential information.
• Experience planning large meetings and/or events required.
• Must know MS Office (Outlook, Word, Excel, PowerPoint).
• Strong communication, project management and critical thinking skills.
• Must be organized, motivated and detail-oriented with superior follow-through.

Responsibilities

• Provide active Outlook calendar management for leadership team.
• Communicate vital employee matters to appropriate audiences.
• Manage all travel arrangements and logistics for leadership.
• Serve as team EA, managing events and celebrations for the team.
• Coordinate and edit communications aligned with team and organizational goals.
• Manage meeting logistics including visitor registration, room setup, and catering.
• Provide leadership with daily care and support.
• Assist with onboarding for new team members.

Skills

Administrative support

Communication skills

Project management

Event coordination

Discretion & confidentiality

Education

Bachelor’s Degree or related experience

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Job description

Company Description

McDonald’s growth strategy, Accelerating the Arches, encompasses all aspects of our business as the leading global omni-channel restaurant brand. As the consumer landscape shifts we are using our competitive advantages to further strengthen our brand. One of our core growth strategies is to Double Down on the 3Ds (Delivery, Digital and Drive Thru). McDonald’s will accelerate technology innovation so 65M+ customers a day will experience a fast, easy experience, whether at one of our 25,000 and growing Drive thrus, through McDelivery, dine-in or takeaway.

McDonald’s Global Technology is here to power tomorrow’s feel-good moments.

That’s why you’ll find us at the forefront of transformative technology, exploring new and innovative ways to serve our millions of customers and spread happiness one delicious Hot Fudge Sundae-dipped fry at a time. Using AI, robotics and emerging tech, we’re digitizing the Golden Arches. Combine that with our unparalleled global scale, and we’re reshaping all areas of the business, industry and every community that is home to a McDonald’s restaurant. We face complex tech challenges every day. But that’s where our diverse and talented teams come in. They’re made up of the best and brightest from all over the globe, and they thrive in the space where feel-good meets fast-paced.

Check out the McDonald’s Global Technology Technical Blog to learn how technology and our global team are directly enabling the Accelerating the Arches strategy.

Department Overview

The US CIO and Senior Leadership team is looking for an Administrative Assistant. This is an excellent opportunity to build upon your professional experience in a fast-paced and collaborative environment. You will be a critical team member and will perform a wide variety of specialized and administrative functions directly supporting the VP, Technology Planning. The top candidate will possess strong organizational and communication skills and a proven track record getting results in a team environment and independently.

Duties

• Provide active Outlook calendar management for leadership team.


• Work directly with team and across department to effectively communicate vital employee matters (e.g., employee transfers, recognitions, anniversaries) to appropriate audiences


• Manage all travel arrangements and logistics including itinerary building, expense report processing for leadership team


• Serve as team EA, managing events, offsites logistics and birthday/anniversary celebrations for the team


• Participate in the coordination and editing of communications that align with and support the overall goals of the team and organization


• Manage meeting logistics including registering and escorting visitors, room set up, catering, etc


• Provide leadership team with “care and feeding” throughout the day/week


• Assist with on-boarding process for all new team members across the team

Qualifications

• Previous experience as an Administrative Assistant, supporting senior leadership in a large organization


• Bachelor’s Degree or related experience preferred


• Demonstrates ability to handle and maintain confidential information


• Experience planning large meetings and/or events required


• Must know MS Office (Outlook, Word, Excel, PowerPoint)


• Strong communication, project management and critical thinking skills


• Quick learner and ability to understand sophisticated business issues


• Must be organized, motivated and detail-oriented with superior follow-through and proactive approach


• Aptitude to juggle multiple projects and meet deadlines


• Strong attention to detail and ability to complete large volumes of work efficiently and effectively


• Must be extremely proactive with a desire to stretch beyond the task list to support the team


• Ability to adapt to a constantly evolving business and work environment


• Professional, reliable, driven and results-oriented


• Must have diplomacy skills


• Must be in Chicago office at least 3 days/week and on days of Senior Leadership Team meetings

Compensation

Bonus Eligible: YES

Benefits Eligible: YES

Salary Range The expected salary range for this role is $60,196.00 - $75,245.00 per year

The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we may also consider your experience, and other job-related factors.

Benefits

Benefits eligible: This position offers health and welfare benefits, including but not limited to comprehensive health insurance, which includes medical, prescription drug, mental health, dental and vision coverage, as well as, life insurance.

Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.

Equal Opportunity

McDonald’s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald’s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact [e-mail]. Reasonable accommodations will be determined on a case-by-case basis.

McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Details

Categories Administrative Support Corporate

Job title Administrative Assistant

Date Posted 09/28/2026

Location(s) Chicago, IL, 60607, US

Job ID 5190