Administrative Assistant

Chesterfield County; Chesterfield Court House (VA); On-site; USD 35,000 - 48,000; Full time

Job summary

The Chesterfield County Government is seeking an Administrative Support role within the Employee Behavioral Health Program at the Employee Medical Center. Work hours are 8:30 a.m. to 5:00 p.m., Monday through Friday.

Requires a high school diploma or GED and five years of progressively responsible administrative experience, preferably in medical/behavioral health. Proficiency in Microsoft Word/Excel/PowerPoint/Outlook/Access and data entry is essential; EHR experience is preferred.

Qualifications

• High school diploma or GED required.
• Five years of progressively responsible administrative support experience.
• Experience in medical/behavioral health preferred.
• Strong data entry and proficiency with Microsoft Office.
• Experience with electronic health record systems preferred.
• Excellent oral and written communication and organizational skills.

Responsibilities

• Provide administrative support to the EBH Program Coordinator and Clinicians.
• Clerical support for special projects and records maintenance.
• Generate reports, appointment scheduling, and reception/registration tasks.
• Review schedules and billing for accuracy; document scanning into EHR.
• Back-up capacity for Customer Service Representatives and Administrative Assistant as needed.

Skills

Attention to detail

Multitasking

Oral and written communication

Data entry

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Access

Electronic Health Records (EHR) systems

Job description

High school diploma or GED; five years of experience in increasingly responsible administrative support work, preferably in medical/behavioral health; or an equivalent combination of training and experience. Experience as a medical secretary or receptionist is helpful but not required. Strong data entry skills and proficiency in Microsoft programs including Word, Excel, PowerPoint, Outlook and Access. Experience using electronic health record systems preferred. Strong administrative skills. Excellent oral and written communication skills needed. Demonstrated knowledge of Business English, grammar, spelling and punctuation required. Attention to detail, excellent organizational skills, ability to multi-task and meet deadlines.

Pre-employment drug testing, FBI criminal background check, and education/degree verification required.

Provide administrative support to the Employee Behavioral Health (EBH) Program Coordinator and Clinician, Psychologist and other Clinicians. Performs administrative duties as related to a behavioral health care setting to include correspondence and communication, clerical support for special projects, records maintenance, report generation, appointment scheduling and reception, registration/intake, review schedules and billing for accuracy, document scanning into electronic health record for patient charts as needed, produce billing statements and perform batch posting, maintain information and track records for clinician license and certifications and serve in a back-up capacity for the Customer Service Representatives and Administrative Assistant at the Employee Medical Center. Performs other work as required.

This position is a part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.

Monday - Friday; 8:30 a.m. - 5:00 p.m.

Employee Medical Center - Employee Behavioral Health Program