Administrative Resource Specialist (Req 101117)

Wmyhealth; City of Albany (NY); Hybrid; USD 28,000 - 41,000; Full time

Job summary

Whitney M. Young Jr. Health Center seeks an Administrative Resource Specialist – Behavioral Health to provide frontline administrative support for the behavioral health team.

The role includes EMR-based scheduling, registration, patient communications, and coordinating referrals while ensuring HIPAA and patient confidentiality compliance. Responsibilities include processing registrations, validating insurance, handling prior authorizations, collecting co-pays, and supporting daily financial

Qualifications

• High school diploma or GED required.
• Experience in a health care setting preferred.
• Typing speed minimum 60 wpm and strong computer skills.
• Able to work independently and as part of a team.
• Good oral and written communication skills mandatory.

Responsibilities

• Handle patient information and support behavioral health services.
• Schedule appointments and manage EMR functions such as registration and phone encounters.
• Answer phones promptly and route to appropriate staff.
• Manage patient registrations, eligibility, and co-pays.

Skills

Communication skills

Typing 60 wpm

Team player

Education

High school diploma

GED

Associate degree

Bachelor’s degree

Tools

Microsoft Office

Electronic Medical Records (EMR)

Job description

Description

GENERAL RESPONSIBILITIES:

The Administrative Resource Specialist – Behavioral Health is a frontline and vital member of the behavioral health team. This individual is responsible for administrative support functions required for a behavioral health office. Functions include all aspects of processing patient information services and support of behavioral health services.

SPECIFIC RESPONSIBILITIES:

• Exhibits knowledge and skill in all functions of the electronic medical record pertinent to successful job performance. Key EMR functions include scheduling, registration and telephone encounters.
• Communicates to patients and visitors in an age-specific manner, and knowledgeable in regard to age-specific safety precautions.
• Professional answers the telephone within 3 to 5 rings, screens and responds accurately and routes calls to appropriate individual.
• Schedules routine patient appointments and follows triage procedures for emergency appointments in accordance with established guidelines.
• Schedules non-routine appointments (e.g. cancellations) as directed by supervisor.
• Maintains the behavioral health treatment schedule for all staff.
• Consistently greets and assists patients and visitors in a timely, positive and helpful manner.
• Accurately completes patient registration process including verification and update of all demographic and insurance information.
• Conducts prior authorizations and proactively tracks prior authorizations with billing department.
• Maintains and correctly utilizes knowledge of patient eligibility criteria relative to different insurances.
• Verifies non-insured eligibility for sliding fee discounts, collects relative information and accurately applies the correct slide.
• Obtains and scans all pertinent patient documents specific to appointment type.
• Checks out patients completely and accurately, including collection of co-pays and charges due and makes return appointments.
• Reconciles payments received against day sheet reports and prepares daily deposits for courier pick-up. Posts payments to patient accounts as needed and includes documentation with daily deposit. Collaborates with patient accounts department for tracking/billing.
• Collaborates with immediate co-workers as a team (i.e. care coordinators), provides knowledgeable back-up for coworkers when needed, and maintains open and continuous communications to ensure efficient operations and a positive work environment.
• Coordinates referrals to behavioral health services and conducts phone outreach for potential and existing patients.
• Able to perform general office duties including, but limited to, receive and distributing incoming correspondence, preparing correspondence, scanning, faxing and photocopying.
• Participates in staff meetings, distributes agendas and minutes.
• Controls patient and public access to clinical areas ensuring patient confidentiality.
• Attends trainings and meetings as assigned.
• Demonstrates excellence in both internal and external customer service.
• Understands and is able to effectively communicate HIPAA compliance, corporate compliance and client confidentiality.
• Ensures and/or remains in compliance with local, state, and federal regulations.
• Adheres to the National Patient Safety Goals as defined by the Joint Commission and the Whitney M. Young Jr. Health Center.
• Assists Director of Behavioral Health as needed.
• Completes other duties as assigned.

Requirements

MINIMUM QUALIFICATIONS:

High school diploma or GED. Experience in a health care setting. Computer skills, word processing and minimum typing of 60 wpm. Able to work independently and as part of a team. Good oral and written communication skills.

PREFERRED QUALIFICATIONS:

Associates Degree or Bachelor’s Degree or Two to Four years of work experience in a health care setting. Experience with health information processing and Microsoft Office applications. Knowledge of medical terminology. Multi-lingual.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status.

Salary range: $25.05 hourly