Administrative Assistant

Villmer Caudill; Charlotte (NC); Hybrid; USD 34,000 - 44,000; Part time

Benefits offered by this job

Health insurance

Vision insurance

401(k)

Paid holidays

Job summary

Villmer Caudill, a growing, fully remote Charlotte law firm, seeks a detail‑driven administrative contractor for 20–25 hours a week on a 1099 basis at $25–$32/hour. The role is mostly remote with a daily mail routine and occasional local errands; you must be based in 28205, 28206 or 28204 with a reliable insured vehicle.

We value independence, confidentiality, and proactive problem solving. Proficiency with Mac, Microsoft 365, SharePoint and Excel is expected, with a willingness to learn Clio in

Qualifications

• Two or more years of administrative experience. Legal experience helps but is not required.
• Owns work with deadlines and minimal oversight.
• Discretion with confidential client and firm information; NDA signed at hire.
• Proficient on a MacBook and in Microsoft 365, SharePoint and Excel, and willing to learn Clio.

Responsibilities

• Incoming and outgoing mail: daily collection, scanning, filing and dispatch.
• Time and expense reporting in Clio.
• Document filing in SharePoint.
• Supplies, equipment records and the firm calendar.
• Equipment inventory and supplies for new hires and departures.
• Scheduling, local errands and occasional projects.

Skills

Administrative experience

Discretion

Self-management

Tools

SharePoint

Excel

Microsoft 365

Clio

Job description

Villmer Caudill is a growing, fully remote Charlotte law firm. We are looking for a detail-driven administrative contractor to take on the recurring operational work that keeps the firm running: 20 to 25 hours a week, 1099, $25-$32 an hour depending on skill and experience.

This role is mostly remote, with a short daily mail run and occasional local errands, so you will need to be based in 28205 (preferred), 28206 or 28204, with a reliable, insured vehicle.

About the Firm

VC is a fully remote law firm based out of Charlotte, North Carolina. It provides business law and litigation services to businesses and their owners, including professional service firms located throughout North Carolina.

Our clients expect and deserve courageous counsel-and that's what we deliver. To succeed with VC, lawyers must have an independent, enterprising spirit, a deep understanding of the law, the ability to selfassess, learn, and grow, and a fearless approach to problem solving.

Firm Values

• Respect-for each other, our clients, our community, our responsibilities as lawyers, and the rule of law
• Perspective-seeing challenges as opportunities and the law as a tool for taking advantage of those opportunities
• Knowledge-not just of what you know, but of what you don't know
• Courage-the kind that is earned from hard work and preparation
• Kindness-to others and to self, the ability to empathize and understand

Core Responsibilities

• Incoming and outgoing mail: daily collection, scanning, filing and dispatch
• Time and expense reporting in Clio
• Document filing in SharePoint
• Supplies, equipment records and the firm calendar
• Equipment inventory and supplies for new hires and departures
• Scheduling, local errands and occasional projects

Qualifications

• Two or more years of administrative experience. Legal experience helps but is not required.
• You own your work. It has real deadlines and must be right, and once that is established, it is yours to run with little oversight.
• Discretion with confidential client and firm information. Confidentiality and non-disclosure agreement signed at hire
• Proficient on a MacBook and in Microsoft 365, SharePoint and Excel, and willing to learn Clio.

The details

• $25-$32 an hour depending on skill and experience, 1099 contract, 20-25 hours a week
• No set hours: about four to five hours a day, scheduled with the Firm Administrator
• Two deadlines: incoming mail filed by the next business day, outgoing dispatched the same day.
• Technology provided: MacBook, monitor, scanner, printer and peripherals
• Travel time paid, mileage reimbursed at the IRS rate
• Reports to the Firm Administrator; not a client-facing role

Location

Charlotte, NC

Experience

2+ Years

Work from anywhere - seriously! No commute, no assigned desk, and no one monitoring when you walked in.

Compensation that reflects The Work

A compensation structure built around flexibility and performance, with a base salary and an uncapped bonus that lets you define what success looks like.

Full Benefits Package

Health, vision, dental, and disability insurance. Flexible spending account. 401(k) with a 4% safe harbor contribution. We also cover bar dues, CLE costs, and malpractice insurance so you can focus on the work.

A Team Worth Showing Up For

Serious lawyers who are genuinely good company.

Autonomy Over Your Practice

Manage your matters, your schedule, and your approach.

Karaoke Roster

Lay your claim to the perfect karaoke set - unless someone called it first.

Unlimited PTO and Paid Holidays

Take the time you need. We mean it.

Regular Team Gatherings

Real time to hang out with colleagues you actually like.

In Their Own Words...

The people who practice here can tell you exactly what it's like better than we ever could.

Outside the Courtroom

We've built something within our team that's genuinely difficult to put into words - so we'll let the pictures speak for us! Our firm-wide monthly hang outs, holiday parties, and group vacations give us a chance to gab, throw a couple back, and even break out our signature karaoke numbers.