Administrative Assistant

VT Group (VTG); Chantilly (VA); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Military Friendly job opportunity

Job summary

VT Group (VTG) in Chantilly, VA seeks an Administrative Assistant to perform a wide range of office support functions and mission-critical tasks. The role requires handling confidential information with discretion and coordinating executive-level travel, meetings, and correspondence.

Ideal candidates will have a TS/SCI with Poly eligibility, a High School Diploma with 7 years of relevant experience, and strong Microsoft Office skills.

Qualifications

• TS/SCI with Poly readiness required
• HS Diploma plus 7 years experience in similar role
• Detail-oriented with strong organizational skills
• Excellent written and verbal communication
• Ability to handle sensitive information discreetly and maintain confidentiality
• Experience supporting multiple teams and senior managers

Responsibilities

• Provide mission support across NRO directorates
• Manage calendars, travel arrangements, and meeting logistics
• Draft and coordinate correspondence and briefing materials
• Maintain databases and track office metrics
• Coordinate office operations, supplies, and mail logistics

Skills

Detail-oriented

Strong interpersonal skills

Effective communication

Team collaboration

Discretion and confidentiality

Education

High School Diploma

Tools

Microsoft Office

Job description

Overview

VTG is seeking an Administrative Assistant located in Chantilly, VA. The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates.

What will you do?

• The nature of Administrative Assistant work varies from transactional in nature to complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.
• Maintain a schedule of appointments for a manager or office
• Answer routine telephone calls, direct calls and take messages
• Greet and escort visitors
• Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents
• Arrange for the delivery of outgoing mail/packages with the mailroom
• Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
• Draft, proofread, edit and coordinate correspondence
• Perform research and retrieve information from databases and other resources
• Maintain tracking records and filing systems; archive files
• Maintain, update and serve as focal point for databases or spreadsheet
• Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
• Participate in meetings and events: may serve as recorder and may present position related information
• Prepare access rosters and request security clearance transfers
• Assist in ordering supplies/equipment and arranging for office equipment repairs
• Perform administrative back up support for other offices
• Recommend innovative processes to improve the efficiency and effectiveness of the office
• Compose written communication in response to complex customer queries
• Prepare routine status reports and track office-related metrics
• Manage routine website content updates and coordinate more complex website changes with webmaster
• Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
• Attend meetings, events, and forums
• Assist in maintaining inventories, records, and receipts Coordinate office renovations and relocation activities
• Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings
• Author and/or provide critical/final review of correspondence
• Draft documents such as instructions, spreadsheets, presentations and reports
• Build briefing packages and present information
• Analyze metrics and provide summary to senior management
• Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates

Do you have what it takes?

• TS/SCI with Poly
• HS Diploma plus 7 years
• Detail-orientated
• Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
• Ability to participate productively as a contributing member in a team environment
• Strong interpersonal skills
• Ability to be discreet and maintain confidentiality
• Proficient in the use of Microsoft Office and standard computer applications
• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
• Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance
• Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, philosophy and operating principles

Military Friendly job opportunity

Pay Range: VTG’s estimated starting pay range is $90,000 - $105,000 annually, which is a general guideline for the geographic location. When extending an offer, VTG also considers work experience, education, skill level, market considerations and may possibly include contractual requirements which may cause an offer to fall outside of this range.