Administrative Assistant

The Connect Academy; Carol Stream (IL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Match

Paid Holidays

Paid Time Off

Job summary

The Connect Academy in Illinois seeks an Administrative Assistant to serve as the first point of contact for visitors, students, and families. This role covers front office operations, general administrative support, and assisting staff with daily tasks to ensure the school runs smoothly.

Responsibilities include greeting and directing visitors, handling calls, logging arrivals, coordinating appointments and events, and maintaining compliant student records.

Responsibilities

• Welcome all visitors, students, and families with a friendly, helpful demeanor.
• Handle incoming calls, route to appropriate personnel, and provide information.
• Maintain logs of arrivals/departures to support student safety.
• Assist with data entry, filing, reports, and maintaining records.
• Coordinate appointments, meetings, and events to run on schedule.

Skills

Bilingual Spanish

Job description

Description

Administrative Assistant Job Description

Employment Type: Full-time | Nonexempt

Reports To: Site Administrator

Mission:

The mission of our program is to provide our students with a high quality of education that offers instruction in both academic and social/emotional realms. The purpose of the academy is to provide students with social/emotional/behavioral issues a state-of-the-art therapeutic day program. Through hands‑on instructional experiences, as well as a therapeutic approach in art, music, and movement, the program is designed to meet all of the needs of this diverse student population.

Job Summary:

The Administrative Assistant serves as the first point of contact for visitors, students, and families, helping to create a welcoming and supportive school environment. This role is responsible for front office operations, general administrative support, and assisting staff with daily operational needs to ensure the school runs efficiently.

Essential functions of the job may include but are not limited to the following:

• Welcome all visitors, including students, parents, staff, and external parties, with a friendly and helpful demeanor.
• Handle incoming calls, route them to the appropriate personnel, and provide information or assistance as needed.
• Maintain a log of students and adults arriving and leaving the school and ensure that proper protocols are followed for student safety.
• Assist with various administrative tasks, such as data entry, filing, creating documents and reports, and managing school records.
• Coordinate appointments, meetings, IEP meetings, and events, ensuring that they run smoothly and on schedule.
• Distribute important notices, newsletters, student report cards, and other relevant school information to students, families, and district partners.
• Work closely with school district partners to coordinate transportation services for Connect Academy students.
• Maintain student files such that all student files meet compliance requirements.
• Monitor the school's security system and follow emergency procedures as necessary.
• Keep the reception area clean, organized, and well-stocked with necessary materials.
• Work closely with school staff to ensure smooth daily operations, including coordinating student transportation, ordering breakfasts and lunches, and assisting with special events.
• Handle sensitive information with discretion and maintain the confidentiality of all school-related matters.
• Other duties as assigned.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) Match
• Paid Holidays
• Paid Time Off

Requirements

Bilingual Spanish Preferred