Administrative Assistant

Ultimate Staffing; Carlsbad (CA); On-site; Full time

Job summary

Ultimate Staffing is seeking an experienced Administrative Assistant for a vibrant team in Carlsbad, CA. The role involves handling administrative and accounting tasks, requiring strong QuickBooks skills and offering a supervisory position within office settings. Competitive pay between $25 and $30 per hour is available, with specific functions including invoicing, data entry, and office management.

Qualifications

• Experience with QuickBooks is essential.
• Strong time management and organizational skills.
• Proficiency in Microsoft Office Suite typically required.

Responsibilities

• Manage invoicing, payments, and reconcile accounts using QuickBooks.
• Schedule meetings, manage calendars, and provide administrative support.
• Perform data entry and maintain organized filing systems.

Skills

Time management

Organizational skills

Proficiency in Microsoft Office Suite

QuickBooks

Education

High School Diploma

Job description

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Base pay range

$25.00/hr - $30.00/hr

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Position Overview

Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join their client's vibrant team in California. The role requires a candidate with a strong background in QuickBooks to efficiently handle a blend of administrative and accounting tasks. This position is a supervisory role, providing leadership and support within the office environment.

Responsibilities

• QuickBooks Tasks:
  • Invoicing and Payments: Process invoices, manage customer payments, and reconcile accounts receivable and payable.
  • Data Entry: Enter transactions, manage inventory, and create new items in QuickBooks.
  • Reporting: Generate reports and assist with month-end and year-end closing processes.
  • Reconciliations: Perform bank and AP/AR reconciliations.
• Administrative Support:
  • Scheduling: Manage calendars, schedule meetings, and coordinate travel arrangements.
  • Communication: Answer phones, handle email inquiries, and provide customer support.
  • Record Keeping: Maintain organized filing systems, manage data, and ensure data accuracy.
  • Office Support: Provide general office support, including ordering supplies and managing the reception area.
• General Office Duties:
  • Data Entry: Enter data into databases and maintain records.
  • Filing: Maintain physical and electronic filing systems.
  • Clerical Tasks: Prepare correspondence, assist with reports, and handle other clerical duties.
    
    

Qualifications

• High School Diploma required.
• Strong time management and organizational skills.
• Proficiency in Microsoft Office Suite is typically required.
• Experience with QuickBooks is essential.
• Some positions may involve tasks related to payroll processing.
  
  

Required Work Hours

Monday to Friday, First Shift

Benefits

The role offers competitive pay, with a salary range between $25 to $30 per hour.

Additional Details

This position is a supervisory role and the specific duties may vary depending on the size and type of business.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Building Construction

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