Administrative Assistant

Garfield County Govt., CO; Carbondale (CO); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, Vision, Dental

Disability & Life Insurance

Retirement Plan

Paid Vacation & Sick Time

Employee Wellness Programs

Employee Gyms

Job summary

Garfield County Govt., CO is seeking a capable clerical specialist to support the Road & Bridge and Motor Pool departments. The role involves complex receptionist duties, data entry, billing, and records management, operating in a non-supervisory capacity on-site.

You will interact with customers and staff, process invoices, and help maintain essential logs and reports. Responsibilities include fuel reporting, vendor setup, and assisting with vehicle replacement schedules and disposal through

Responsibilities

• Under the direction of the Administrative Foreman, provides administrative services to Road & Bridge Departments and the Motor Pool Division.
• Greets and assists customers and employees, answers phone calls, and responds to emails.
• Completes administrative tasks including fuel reports in Fuel Master, data entry, and maintaining logs.
• Performs basic financial tasks such as motor pool billing and invoice processing for Finance.
• Sets up new vendors and tracks purchase orders; records fuel charges and sends journal entries to Finance.
• Tracks vehicle replacement schedules and assists with acquisition and disposal of County vehicles through bids.

Job description

General Purpose Of Job

Perform a variety of complex clerical, administrative and receptionist duties in support of the Road & Bridge, and Motor Pool Department.

Application closing date: 11/27/2026

Hiring pay range:

$21.53 - $25.83

Full pay range:

$21.53 - $30.14

FLSA:

Non-Exempt

Supervision

Non-Supervisory.

General Purpose Of Job

Perform a variety of complex clerical, administrative and receptionist duties in support of the Road & Bridge, and Motor Pool Department.

Essential Job Functions

(These duties are illustrative of typical essential responsibilities of the job, and may vary according to assignment)

Administrative Operations

• Under the direction of the Administrative Foreman, provides administrative services to Road & Bridge Departments and the Motor Pool Division.
• Greets and assists customers and employees, answers phone calls, and responds to emails.
• Completes a variety of administrative tasks including Fuel reports in Fuel Master, entering data into appropriate database, and maintaining appropriate logs.
• Performs basic financial transactions including billing for motor pool, processes invoices, and submits to the finance department. Enters credit card deposits into systems and deposit checks to appropriate bank and systems.
• Sets up new vendors and submit to the finance department. Tracks purchase orders. Runs Road and Bridge/Motor Pool fuel charges and credits and sends journal entry to Finance.
• Enters transactions into motor pool system(s) to track mileage, fuel usage, and other functions. Assigns few pins.
• Responsible for assisting the Motor Pool department with vehicle and equipment replacement.
• Responsible for tracking vehicle replacement schedule and assists the Motor Pool Manager with the acquisition and disposal of County Vehicles through the bid process and auction disposal process.
• Track and report year-end inventory.
• May assist Maintenance Foreman and mechanics with software associated with automotive maintenance. Order vehicle and equipment supplies for shop, as needed.
• Work with other County Departments as needed on annual vehicle replacements, setting up and deactivating county employees with fuel PINS as needed.
• Assist with ordering office supplies and maintaining office equipment.

Other duties as assigned.

Core Competencies

• Public Service: A commitment to the mission of providing exceptional services to the citizens of Garfield County. It is who we are, and what we do.
• Customer Service: A commitment to providing exceptional service to all customers (internal & external), which includes being helpful, professional, courteous, and taking the time to understand customer’s needs.
• Stewardship & Innovation: Is a good steward of public resources and looks for ways to be innovative and improve efficiency.
• Teamwork: Able to work together with a diverse group of people towards a shared goal, while considering the needs of others.
• Business Technology: Ability to utilize the technology required of the position and demonstrates a willingness to learn new technologies as required to assist the County in providing exceptional services, innovation, and work efficiencies.
• Communication: Proficient in communication, and able to communicate using the English language, including written, verbal, or other communication channels as required by the position.

Benefits

• Medical, Vision, Dental
• Disability & Life Insurance
• Retirement Plan
• Paid Vacation & Sick Time
• Employee Wellness Programs
• Employee Gyms

To view the complete benefits information, please visit https://www.garfieldcountyco.gov/human-resources/benefits-brochure/