Administrative Assistant

Garfield County Colorado; Rifle (CO); On-site; USD 30,000 - 36,000; Full time

Job summary

Garfield County Colorado is seeking an Administrative Clerk to support Road & Bridge and the Motor Pool divisions. You will greet customers, handle phones and emails, enter data, process invoices, and assist with fleet and vendor management.

The role requires a high school diploma, two years of administrative experience, and a valid driver's license. The position is full-time and based in Rifle, CO, with standard office hours and occasional after-hours work.

Qualifications

• High School Diploma or equivalent required.
• Two years of administrative experience providing service to customers.
• Valid driver’s license.

Responsibilities

• Greet and assist customers and employees; answer phones and emails.
• Enter data into appropriate databases and maintain logs.
• Process invoices and basic financial transactions for the motor pool.
• Set up vendors and track purchase orders; manage fuel charges and deposits.
• Support vehicle maintenance, replacements, and annual fleet planning.
• Assist with office supplies and cross-department coordination.

Skills

Customer service

Public service

Teamwork

Communication

Business technology

Education

High School Diploma or equivalent

Tools

Fuel Master

Job description

Perform a variety of complex clerical, administrative and receptionist duties in support of the Road & Bridge, and Motor Pool Department.

ESSENTIAL JOB FUNCTIONS:

(These duties are illustrative of typical essential responsibilities of the job, and may vary according to assignment)

Administrative Operations:

• Under the direction of the Administrative Foreman, provides administrative services to Road & Bridge Departments and the Motor Pool Division.
• Greets and assists customers and employees, answers phone calls, and responds to emails.
• Completes a variety of administrative tasks including Fuel reports in Fuel Master, entering data into appropriate database, and maintaining appropriate logs.
• Performs basic financial transactions including billing for motor pool, processes invoices, and submits to the finance department. Enters credit card deposits into systems and deposit checks to appropriate bank and systems.
• Sets up new vendors and submit to the finance department. Tracks purchase orders. Runs Road and Bridge/Motor Pool fuel charges and credits and sends journal entry to Finance.
• Enters transactions into motor pool system(s) to track mileage, fuel usage, and other functions. Assigns few pins.
• Responsible for assisting the Motor Pool department with vehicle and equipment replacement.
• Responsible for tracking vehicle replacement schedule and assists the Motor Pool Manager with the acquisition and disposal of County Vehicles through the bid process and auction disposal process.
• Track and report year-end inventory.
• May assist Maintenance Foreman and mechanics with software associated with automotive maintenance. Order vehicle and equipment supplies for shop, as needed.
• Work with other County Departments as needed on annual vehicle replacements, setting up and deactivating county employees with fuel PINS as needed.
• Assist with ordering office supplies and maintaining office equipment.

Other duties as assigned.

CORE COMPETENCIES:

(Representative of the knowledge, skills, and abilities expected of the position)

• Public Service: A commitment to the mission of providing exceptional services to the citizens of Garfield County. It is who we are, and what we do.
• Customer Service: A commitment to providing exceptional service to all customers (internal & external), which includes being helpful, professional, courteous, and taking the time to understand customer’s needs.
• Stewardship & Innovation: Is a good steward of public resources and looks for ways to be innovative and improve efficiency.
• Teamwork: Able to work together with a diverse group of people towards a shared goal, while considering the needs of others.
• Business Technology: Ability to utilize the technology required of the position and demonstrates a willingness to learn new technologies as required to assist the County in providing exceptional services, innovation, and work efficiencies.
• Communication: Proficient in communication, and able to communicate using the English language, including written, verbal, or other communication channels as required by the position.

(Any combination of experience and education that would likely provide the required knowledge, skills and abilities as determined by Garfield County may be substituted for the following requirements.)

• Education: High School Diploma or equivalent.
• Experience: Two years of experience in an administrative role providing a similar level of service to internal and external customers. Highly proficient in basic computer software applications.
• Licenses & Certifications: Valid driver’s license.

PHYSICAL ACTIVITIES AND WORK ENVIRONMENT:

The physical activities and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform the essential functions.

REQUIRED PHYSICAL ACTIVITIES:

• Sitting: The primary task involves sitting at a desk, computer, or workstation for extended periods, performing administrative tasks and using computer equipment.
• Lifting and Carrying: Occasional lifting and carrying of lightweight office supplies, documents, or small packages may be required, typically not exceeding 15 pounds.
• Bending and Reaching: May involve occasional bending or reaching to access office equipment, files, or supplies within standard office settings.
• Grasping and Typing: Ability to use a keyboard, mouse, and office equipment, demonstrating fine motor skills for typing, clicking, and manipulating documents.
• Visual Acuity: Clear vision for reading printed and on-screen materials, including text, graphics, and data, and for viewing computer monitors for extended periods.
• Hearing: Adequate hearing to engage in conversations, respond to telephone calls, and interact with colleagues in a typical office environment.
• Walking/Mobility: Occasional short walks, or mobility, within the office premises may be necessary to attend meetings, access common areas, or collaborate with colleagues.
• Stamina: Maintain the ability to maintain focus, productivity, and attention to detail while working at a desk for standard office hours.

WORK ENVIRONMENT:

Work is primarily performed in a standard office environment. Extended periods of sitting are required.

WORK HOURS:

• Hours are typically 8:30am to 5:00pm Monday through Friday.
• There may be times when an employee may need to work outside the established work week, such as after hours or on the weekend.

REQUIRED TRAVEL:

The employee is occasionally required to travel within the County.

TECHNOLOGY AND EQUIPMENT:

Computer and relevant software applications, spreadsheets, calendars, and word processing. Will also work with calculators, telephone systems, and mobile phones.

NOTE: This position requires a pre-employment background check which will include a Criminal Background Check, Education Verification, Employment Verification, and Motor Vehicle Record. Employment is contingent upon successful completion of these items.

THIS JOB DESCRIPTION DOES NOT CONSTITUTE AN EMPLOYMENT AGREEMENT. Nothing in this job description restricts Garfield County’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time. It does not prescribe or restrict the tasks that may be assigned. This job description describes the County’s current assignment of essential functions. Those functions may change at any time as the needs of the County change or for other reasons deemed appropriate by the County.

Full-Time/Part-Time Full-Time

Location Rifle, Co

Benefit Information To view the complete benefits information, please visit https://www.garfieldcountyco.gov/human-resources/benefits-brochure/

Hiring Range $21.53 - $25.83

Full Pay Range $21.53 - $30.14

Driving Classification Marginal

Number of Openings 1

Exempt/Non-Exempt Non-Exempt

Req Number ROA-26-00008

Open Date 10/26/2026

About the Organization Garfield County, Colorado consists of rugged alpine vistas and high desert mountains in the Rocky Mountain region, which dwells along the Continental Divide. Garfield County is located in western Colorado, where outdoor recreation opportunities abound, including hunting, fishing, hiking, rafting and kayaking, biking, skiing and snowboarding. It is home to the second largest designated wilderness area in Colorado - the Flattops Wilderness, the world's largest mineral hot springs pool, a popular family ski resort, and Hanging Lake, designated as a National Natural Landmark by the Secretary of the Interior in 2011.

EOE Statement Garfield County is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.

Equipment Operator I or II in Rifle, CO
Posted on: 5/21/2026