Administrative Assistant

Accelerated Urgent Care; California (MO); On-site; USD 75,129 - 92,984; Full time

Job summary

A healthcare organization is looking for a detail-oriented Administrative Assistant to support finance and HR functions. Responsibilities include payroll support, accounts payable, and general administrative duties. Candidates should have 2+ years of experience, strong communication skills, and proficiency in Microsoft Office. This full-time position is based in California, offering a collaborative work environment.

Qualifications

• Familiarity with payroll and accounts payable processes.
• Ability to maintain confidentiality and handle sensitive information.
• Professional demeanor and customer service mindset.

Responsibilities

• Perform new hire audits and review HR data entry for accuracy.
• Collect and enter vendor invoices into the AP system.
• Assist HR with employee communications and administrative tasks.

Skills

Organizational skills

Communication skills

Problem-solving skills

Detail-oriented

Education

2+ years of experience in an administrative support role

Tools

Microsoft Office Suite

QuickBooks

Paylocity

Job description

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About Us

Accelerated Urgent Care is a mission-driven organization committed to excellence in healthcare services. We’re seeking a highly organized and dependable Administrative Assistant to support our Finance and Human Resources departments with payroll, accounts payable, expense tracking, and general administrative duties. This role is ideal for someone who is detail-oriented, proactive, and eager to work in a collaborative, professional environment.

About Us

Accelerated Urgent Care is a mission-driven organization committed to excellence in healthcare services. We’re seeking a highly organized and dependable Administrative Assistant to support our Finance and Human Resources departments with payroll, accounts payable, expense tracking, and general administrative duties. This role is ideal for someone who is detail-oriented, proactive, and eager to work in a collaborative, professional environment.

Key Responsibilities

Payroll Support

• Perform new hire audits and review HR data entry for accuracy
• Follow up on payroll discrepancies including missed punches, early starts, missed meal breaks, time off requests, overtime, and double time
• Import payroll-related data such as provider patient counts, on-call incentives, and other variables
• Serve as a liaison between employees and the HCM Support team
• Address employee payroll questions and concerns in coordination with HR
• Calculate final paychecks for Director of Finance review and approval
  
  

Accounts Payable

• Collect and enter vendor invoices into the AP system
• Monitor and review expenses for accuracy
• Collaborate with the Director of Finance and Leadership Team to resolve expense-related inquiries
• Maintain ongoing communication with vendors to address disputes or variances
  
  

Expense Management

• Assist with clinic-wide expense tracking
• Support department heads to ensure accurate expense reporting
• Promote cost-control awareness across departments
  
  

Human Resources Support (Clerical)

• Assist HR with employee communications and administrative tasks
• Help with document management, data entry, and record maintenance
• Support onboarding documentation and file audits as needed
• Prepare and format reports, memos, and documentation
• Respond to general inquiries
  
  

Qualifications

• 2+ years of experience in an administrative support role
• Familiarity with payroll and accounts payable processes
• Strong communication and problem-solving skills
• Proficient in Microsoft Office Suite
• Detail-oriented with strong organizational skills
• Ability to maintain confidentiality and handle sensitive information
• Professional demeanor and customer service mindset
  
  

Preferred Qualifications

• Experience in a healthcare setting
• Familiarity with accounting or payroll software (e.g., QuickBooks, Paylocity, or similar)
• Basic knowledge of Finance/ Payroll/ HR processes and procedures

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

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