Administrative Assistant

Keefe Group, LLC; Bradenton (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

The Administrative Assistant at the Sarasota, FL warehouse supports daily office operations, handles data entry, filing, and prepares spreadsheets using Microsoft Excel. You will work on-site and report to the Operations Manager.

Responsibilities include managing vendor invoices, coordinating internal communications, and maintaining organized records. The role requires 1-2 years of administrative experience and proficiency with Excel and Oracle is a plus.

Qualifications

• 1–2 years of administrative or office support experience.
• Proficient in Microsoft Excel and Office applications.
• Experience with data entry, filing, and basic document prep.

Responsibilities

• Provide general administrative support including filing and data entry.
• Prepare spreadsheets, reports, and basic data analysis in Excel.
• Manage vendor invoices and assist Accounts Payable.
• Handle calls, emails, and internal communications.
• Maintain organized records and a tidy office environment.

Skills

Administrative support

Data entry

Microsoft Excel

Office applications

Education

High school diploma or GED

Tools

Oracle

Job description

Work Location

On-site

Overview

TKC Holdings, Inc.-comprised of Trinity Services Group, Keefe Group, and Courtesy Products - is a mid market respected leader in the corrections and hospitality industries for more than 40 years. With thousands of team members across the country, we continue a tradition of innovation, integrity, and success. TKC is committed to delivering excellent products and services, exceeding customer expectations, and empowering the career development of every team member.

We are proud to be a military and veteran-friendly employer.

Benefits

We care about our employees and offer benefits that support your health, finances, and career growth.

• Medical, Dental & Vision Insurance
• 401(k) Retirement Plan with Company Match
• Paid Time Off (PTO)
• Tuition Reimbursement
• Paid Training
• Career Advancement Opportunities
• Life Insurance & AD&D Coverage
• Voluntary Benefits including Short-Term Disability, Long-Term Disability, Critical Illness, Accident Coverage, and more.

About This Position

Schedule: Monday - Friday

Hours: Monday - Thursday 5:30am - 3:30pm, Friday 6:30am - 8:30am

The Administrative Assistant at the Sarasota, FL warehouse performs a variety of administrative tasks to support daily office operations, and completes the work. You will organize and demonstrate mastery of Microsoft Excel and other software with proficiency that shows and proactive action.

You will work onsite for this position. You will report to the Operations Manager.

Essential Functions/Main Responsibilities

• Provide general administrative support, including filing, data entry, and document preparation.
• Maintain organized records and ensure information is up to date.
• Prepare spreadsheets, reports, and basic data analysis using Microsoft Excel.
• Experience operating/navigating in Oracle.
• Help with incoming calls, emails, and internal communications.
• Support team members with several administrative tasks.
• Help maintain an orderly and efficient office environment.
• Manage incoming vendor invoices for the region and ensure processing.
• Prepare and send vendor invoices to Accounts Payable daily.
• Maintain accurate and organized vendor invoice records.
• Prepare monthly accruals for the region and ensure supporting documentation is complete.
• Build kits within the warehouse.
• Other responsibilities as determined by our needs.

What You'll Need

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• 1-2 years of administrative or office support experience.
• Microsoft Excel and Office Applications.

EEO Statement

Equal Employment Employer as to all protected groups, including protected veterans and individuals with disabilities.

We maintain a drug-free workplace.

A copy of our Privacy Policy and CA Employee Privacy Notice can be found here: https://tkcholdings.com/privacy-policy-108