Administrative Assistant

PowerToFly; Boston (MA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

In-office role

Competitive compensation

Discretionary bonuses

Morgan Stanley benefits

Job summary

Morgan Stanley Investment Management (MSIM) seeks an Administrative Assistant to support the Eaton Vance Equity investment team in Boston. This full-time, in-office role supports two Portfolio Managers and a broader team, requiring organization, discretion, and proactive problem-solving.

Responsibilities include managing calendars, coordinating travel, preparing reports and materials, and collaborating with Technology, HR, Compliance, Finance, and Facilities to address needs.

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent professional experience.
• 3+ years of administrative or executive assistant experience, preferably within financial services or another professional services environment.
• Exceptional organizational skills with outstanding attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• High degree of professionalism, discretion, and sound judgment.
• Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to quickly learn Bloomberg, FactSet, Concur, CRD, and other firm applications.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate across multiple internal and external stakeholders.
• Coordinate domestic and international travel, prepare detailed itineraries, and manage travel logistics.
• Prepare and reconcile expense reports accurately and on time using firm systems.
• Provide administrative support to Portfolio Managers, analysts, and other investment professionals.
• Prepare presentations, reports, meeting materials, and marketing documents.
• Coordinate onboarding, technology requests, office logistics, and workspace needs.
• Maintain compliance records, recurring reports, and other administrative documentation.
• Partner with Technology, HR, Compliance, Finance, Facilities, and other internal teams to resolve operational needs.
• Support department meetings, events, and special projects while identifying opportunities to improve administrative processes.

Skills

Calendar management

Travel coordination

Expense reporting

Team support

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Bloomberg

FactSet

Concur

CRD

Job description

Morgan Stanley Investment Management ("MSIM"), together with its investment advisory affiliates, operates in 25 countries with $1.9 Tn in assets under management or supervision as of March 31, 2026. MSIM strives to provide outstanding long‑term investment performance, service and a comprehensive suite of investment management solutions to a diverse client base, which includes governments, institutions, corporations and individuals worldwide.

About the Team

Eaton Vance Equity is part of Morgan Stanley Investment Management and comprises six long‑tenured investment teams employing bottom‑up, research‑driven investment approaches focused on delivering strong risk‑adjusted returns for clients globally. The team culture emphasizes collaboration, accountability, intellectual curiosity, and operational excellence.

The Role

We are seeking an Administrative Assistant to support the Eaton Vance Equity investment team in Boston. This is a full‑time, in‑office position supporting two Portfolio Managers, investment professionals, and the broader team. The role is central to the smooth operation of the investment platform, requiring exceptional organization, professionalism, discretion, and the ability to anticipate the needs of a fast‑paced, collaborative environment.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate across multiple internal and external stakeholders.
• Coordinate domestic and international travel, prepare detailed itineraries, and manage travel logistics.
• Prepare and reconcile expense reports accurately and on time using firm systems.
• Provide administrative support to Portfolio Managers, analysts, and other investment professionals.
• Prepare presentations, reports, meeting materials, and marketing documents.
• Coordinate onboarding, technology requests, office logistics, and workspace needs.
• Maintain compliance records, recurring reports, and other administrative documentation.
• Partner with Technology, HR, Compliance, Finance, Facilities, and other internal teams to resolve operational needs.
• Support department meetings, events, and special projects while identifying opportunities to improve administrative processes.

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent professional experience.
• 3+ years of administrative or executive assistant experience, preferably within financial services or another professional services environment.
• Exceptional organizational skills with outstanding attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast‑paced, deadline‑driven environment.
• High degree of professionalism, discretion, and sound judgment.
• Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to quickly learn Bloomberg, FactSet, Concur, CRD, and other firm applications.

Preferred Characteristics

• Positive, collaborative team player with a proactive mindset.
• Ability to anticipate needs and solve problems independently.
• Strong customer service orientation and commitment to operational excellence.
• Experience supporting senior executives or investment professionals is preferred.

Expected base pay rates for the role will be between $80,000 and $100,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long‑term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.

Our workforce reflects a broad cross‑section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.

For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.