Boston-Based Investment Team Administrative Specialist

PowerToFly; Boston (MA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

In-office role

Competitive compensation

Discretionary bonuses

Morgan Stanley benefits

Job summary

Morgan Stanley Investment Management (MSIM) seeks an Administrative Assistant to support the Eaton Vance Equity investment team in Boston. This full-time, in-office role supports two Portfolio Managers and a broader team, requiring organization, discretion, and proactive problem-solving.

Responsibilities include managing calendars, coordinating travel, preparing reports and materials, and collaborating with Technology, HR, Compliance, Finance, and Facilities to address needs.

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent professional experience.
• 3+ years of administrative or executive assistant experience, preferably within financial services or another professional services environment.
• Exceptional organizational skills with outstanding attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• High degree of professionalism, discretion, and sound judgment.
• Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to quickly learn Bloomberg, FactSet, Concur, CRD, and other firm applications.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate across multiple internal and external stakeholders.
• Coordinate domestic and international travel, prepare detailed itineraries, and manage travel logistics.
• Prepare and reconcile expense reports accurately and on time using firm systems.
• Provide administrative support to Portfolio Managers, analysts, and other investment professionals.
• Prepare presentations, reports, meeting materials, and marketing documents.
• Coordinate onboarding, technology requests, office logistics, and workspace needs.
• Maintain compliance records, recurring reports, and other administrative documentation.
• Partner with Technology, HR, Compliance, Finance, Facilities, and other internal teams to resolve operational needs.
• Support department meetings, events, and special projects while identifying opportunities to improve administrative processes.

Skills

Calendar management

Travel coordination

Expense reporting

Team support

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Bloomberg

FactSet

Concur

CRD

Job description

Morgan Stanley Investment Management (MSIM) seeks an Administrative Assistant to support the Eaton Vance Equity investment team in Boston. This full-time, in-office role supports two Portfolio Managers and a broader team, requiring organization, discretion, and proactive problem-solving.

Responsibilities include managing calendars, coordinating travel, preparing reports and materials, and collaborating with Technology, HR, Compliance, Finance, and Facilities to address needs.