Administrative Assistant

Phyton Talent Advisors; Boston (MA); On-site; USD 48,000 - 62,000; Full time

Job summary

Phyton Talent Advisors is seeking an Administrative Assistant to support a North America Sales leadership team within an investment management organization based near Boston. You will manage calendars, coordinate travel, prepare expense reports, support meetings and onboarding, and handle invoices while juggling priorities with strong organizational and communication skills.

Proficiency in Outlook, Word, Excel, and PowerPoint is required; Concur/SharePoint/Ariba are a plus.

Qualifications

• Bachelor’s degree or equivalent experience.
• Prior administrative or coordinator experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Comfortable supporting multiple professionals and juggling priorities.
• Concur, SharePoint, and Ariba experience is a plus.

Responsibilities

• Manage calendars, meetings, and conference calls.
• Coordinate domestic and international travel.
• Prepare and submit expense reports.
• Support team meetings, presentations, reports, and business initiatives.
• Assist with employee onboarding and offboarding.
• Process invoices and funding requests.
• Coordinate client gifts, meal reservations, and team events.
• Provide general administrative support and assist with ad hoc projects.

Skills

Organizational skills

Communication skills

Multitasking

Education

Bachelor’s or Associate’s degree

Tools

Outlook

Word

Excel

PowerPoint

Concur

SharePoint

Ariba

Job description

We’re looking for an Administrative Assistant to support a North America Sales leadership team within a leading investment management organization.

Responsibilities:

• Manage calendars, meetings, and conference calls
• Coordinate domestic and international travel
• Prepare and submit expense reports
• Support team meetings, presentations, reports, and business initiatives
• Assist with employee onboarding and offboarding
• Process invoices and funding requests
• Coordinate client gifts, meal reservations, and team events
• Provide general administrative support and assist with ad hoc projects

Requirements:

• Bachelor’s Degree, Associate’s Degree, or equivalent experience
• Prior administrative or coordinator experience preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Comfortable supporting multiple professionals and juggling priorities
• Proficiency in Outlook, Word, Excel, and PowerPoint
• Investment management experience is a plus, but not required
• Concur, SharePoint, and Ariba experience is a plus