Administrative Assistant

BELFOR Property Restoration; Bogart (GA); On-site; USD 42,000 - 52,000; Full time

Job summary

BELFOR Property Restoration is seeking an administrative professional for a field-office environment. You will handle mail and phone routing, perform AP/AR duties, and assist with job cost reviews and payroll review as needed.

The role requires organizing job files, managing vendor lists in JD Edwards/BCS, and ensuring compliance with vendor requirements. The candidate must thrive under deadlines and protect customer information.

Qualifications

• Comprehensive understanding of customer service, principles and practices.
• Work under time constraints to meet specific timelines.
• Attention to detail and safeguarding other people's property and information.

Responsibilities

• Maintain an organized workspace ensuring communications reflect BELFOR standards.
• Create new jobs in JD Edwards as required.
• Maintain up-to-date job files for estimator/GM review.
• Use JD Edwards and BCS to maintain vendor lists.
• Ensure vendor compliance.
• Monthly reconciliation of AP statements.
• Maintain customer files; digital and physical filing.
• Attend BELFOR operations and safety training as required.

Skills

Customer service

Time management

Attention to detail

Safeguarding information

Tools

JD Edwards

BCS

Job description

This position is responsible for administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information