Study Abroad Advisor (Academic Advisor)

Indiana University Bloomington; Bloomington (IN); On-site; USD 48,000 - 51,000; Full time

Benefits offered by this job

Health insurance

Tuition subsidy

Generous leave

Retirement plan

Employee assistance program

Job summary

Indiana University Bloomington seeks an Academic Advisor in Education Abroad within IU Education Abroad/OVPIA to advise students on IU and external programs and manage related records. The role includes counseling on costs, scholarship opportunities, and transfer of credit, with potential leadership duties for student peer counselors.

The position is based in Bloomington at Ferguson International Center, with initial in-person work and a possible hybrid schedule later, subject to university

Qualifications

• Master's degree in related field is required.
• 2 years in student affairs, teaching, academic advising, or related field; higher education experience is highly desired.
• Combinations of related education and experience may be considered.

Responsibilities

• Advises students about IU and external education abroad programs and procedures.
• Counsels students on program costs, transfers of IU financial aid, and study abroad scholarships.
• Reviews applications and eligibility for registration and coordinates transfer of credits.
• Represents IU Education Abroad in professional groups and travels internationally as needed.
• Maintains student database and assists in hiring/training peer counselors.
• Performs outreach and recruitment activities to increase participation in education abroad.

Skills

English proficiency

Professionalism

Time management

Quality focus

Flexibility

Knowledge of FERPA

Accuracy under pressure

Technology literacy

Best practices

National Standards for Academic Advis"

Education

Master's degree in related field

Job description

Department

INTERNATIONAL AFFAIRS (UA-INTP-IUBLA)

Department Information

About the Office of the Vice President for International Affairs(IU Global)

The Vice President for International Affairs and the teams of staffin OVPIA's offices are the stewards of international activityacross all campuses of Indiana University. We provide strategicleadership and advocacy for all international programs and projectsand coordinate the resources necessary to sustain their growth. Ourgoal is to enable as many students, faculty, and staff as possibleto pursue international and intercultural knowledge and experiencesand to become engaged global citizens.

Learn how OVPIAprovides leadership and support for IU's internationalefforts.

The mission of IU Education Abroad is to promote education abroadby Indiana University students through participation in qualityprograms in a wide range of disciplines. The purpose is to enhanceinternational awareness and understanding and enrich curricula onevery campus of the university, as well as to expand educationalopportunities abroad for students from broad-ranging backgrounds.As the most effective and dramatic experience by which students canachieve international and intercultural learning, education abroadwill contribute significantly to careers in all fields ofspecialization and should be an integral part of an education atIndiana University.

Read more aboutthe Office of Education Abroad

Job Summary

Department-Specific Responsibilities

• Advises students in person and electronically aboutapproximately 100 active IU and external (non-IU) education abroadprograms and procedures, and other experiential activities.
• Counsels students regarding education abroad program costs, thetransferability of existing IU financial assistance, and studyabroad-specific scholarship opportunities.
• Works directly with students exploring participation inexternal (non-IU) programs; reviews application paperwork andacademic records to determine eligibility; accurately authorizesstudents for registration in special course numbers; conductsdebriefings; and verifies successful transfer of full-time credit.May serve as the lead for managing data and records, as well ascommunicating IU recruiting policies and procedures to non-IUprovider organizations.
• Represents IU Education Abroad in professional groups and tostudent organizations and travels internationally as needed tobecome familiar with Indiana University program sites.
• Evaluates application dossiers; maintains the student database;and assists in hiring, training, and working with 6-12 student peercounselors.
• Initiates and supports student outreach and recruitmentactivities in support of increasing participation in educationabroad programming.
• Works closely with advisors and faculty on campus andabroad.
• Roles above the Core career level may include expanded dutiesand leadership and/or higher expectations of performance in linewith the campus and the national advising ecosystem.

General Responsibilities

• Provides academic counseling for students pursuing orconsidering majors, minors, or certificates. Guides students inplanning their course of study in concert with the departments'curricular requirements. Explains curriculum requirements andschool and campus policies.
• Meets with students in groups and 1-on-1 to guide students inacademic programs that will meet their educational needs and therequirements of their chosen major, minor, and/or certificate.
• Assists students in making informed decisions about a choice ofmajor and potential career or graduate school direction. Helpsstudents to assess their interests, values, and academic skills andto understand these in relation to major choice and potentialfuture career/graduate school options.
• Teaches students how to navigate university systems, academicprocesses, and policies. Empowers student accountability inacademic decisions about courses, career direction, and long-termplans. Provides guidance on avenues for increased involvement as anIU student and in the IU community.
• Refers students to appropriate campus resources, such asacademic support resources, placement programs, internship andoverseas study opportunities, etc.
• Tracks and monitors students' academic progress, reviews andmaintains confidential student records to ensure that students meetrequirements and to document advising discussions, and communicatesthis information in a timely manner to students and to appropriateacademic offices when necessary.
• Represents the advising function as a presenter at campusmeetings and recruiting functions. Assists in developing writtenadvising materials for use in student events.
• Researches, recommends, or creates best practices for unit orcampus initiatives, projects, processes, or programs and mayprovide guidance to other Academic Advisors.

Qualifications

Combinations of related education and experience may beconsidered. Education beyond the minimum required may besubstituted for work experience. Work experience beyond the minimumrequired may be substituted for education.

EDUCATION

Required

• Master's degree in related field.

WORK EXPERIENCE

Required

• 2 years in student affairs, teaching, academic advising, orrelated field. Experience in a student-focused, higher educationenvironment is highly desired.

Preferred

• 3 years in student affairs, teaching, academic advising, orrelated field.

SKILLS

Required

• Proficient in English written and verbal communicationskills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamicenvironment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even underpressure.
• Uses and learns new technology proficiently and changespractices with changing technology.
• Meet Best Practices and National Standards for AcademicAdvising.
• Understands and meets FERPA requirements.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Work Location

Bloomington, Indiana

FergusonInternational Center

This position will work primarily in-person from the newlyconstructed Ferguson International Center. After an initial periodof training, this position may be eligible to work a hybridschedule (mix between remote and in-person work). Approval forhybrid work is dependent upon the work needs of the department andis subject to change based on university policy and businessneeds.

Advertised Salary

$47,500.00 - 51,000.00 depending on relevant skills andexperience.

Benefits Overview

For full-time staff employees, Indiana University offers a widearray of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IUBenefit Programs Brochure .

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Student Services

Job Family: Academic Advising

Click here to learn more about Indiana University'sJob Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on theadvertised Close Date. This posting may be closed at any time atthe discretion of the University, but will remain open for aminimum of 5 business days. To guarantee full consideration, pleasesubmit your application within 5 business days of the PostedDate.

If you wish to include a cover letter, you may include it with yourresume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider ofADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discriminationhere which includes contact information

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online . You may also request aphysical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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