Office Services Assistant (Admin Generalist Coordinator), Campus Child Care Support

Indiana University Bloomington; Bloomington (IN); On-site; USD 22,000 - 26,000; Full time

Benefits offered by this job

Medical & Dental Insurance

Health Savings Account

Paid Holidays

Tuition Subsidy

Generous PTO

Employee Assistance Program

Job summary

Indiana University Bloomington is seeking a Campus Child Care Support professional to oversee the center's food service program, coordinate meals, and ensure CACFP compliance while supporting daily administrative operations.

This in-person role requires strong communication, organization, and confidentiality, with responsibilities ranging from enrollment records to payroll documents and staff scheduling.

Qualifications

• High school diploma or equivalent (HSED or GED) required.
• Proficient written and verbal communication skills.
• Effective interpersonal skills.
• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Maintains a high degree of professionalism.

Responsibilities

• Leads the center's food service program, including menus, ordering, and CACFP paperwork.
• Supervises lunch preparation and maintains attendance records and meal counts.
• Assists during inspections by health and licensing authorities and ensures compliance.
• Maintains professional conduct when interacting with staff, parents, and the public.
• Provides information to prospective enrollers and maintains enrollment records and waiting lists.
• Coordinates monthly billings, payment documentation, and receipts; handles tuition aid forms.
• Answers the phone and prepares payroll documents for hourly employees.
• Manages staff scheduling in the director's absence.
• Maintains files for children and staff; serves as a resource in the director's absence.
• Performs other related duties incidental to the work.

Skills

Written Communication

Verbal Communication

Interpersonal Skills

Organizational Skills

Confidentiality

Professionalism

Education

High School Diploma

Job description

Department

CAMPUS CHILD CARE SUPPORT (BL-CCCS-IUBLA)

Department Information

Indiana University (IU) Early Childhood Education Services (ECES)is committed to creating high-quality experiences for children,families, and our employees.

IU Child Care Centers provide year-round, high-quality care andeducation at nationally accredited centers for children aged birththrough 5 years. Our commitment to high-quality is demonstrated byproviding child-centered, active learning environments based onresearch supported best practices, through degreed teachers, strongcampus support, and adherence to the National Association for theEducation of Young Children (NAEYC). In addition to the servicecomponent, the IU Bloomington (IUB) Child Care Centers meet theacademic mission of Indiana University by providing sites forstudent training and by serving as research sites for faculty andstudents. Finally, the early childhood centers at IUB serve asmodel high quality, early education programs for the Bloomingtoncommunity and the state of Indiana.

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Job Summary

Department Specific Responsibilities

• Leads the center's food service program including maintainingmenus, ordering food, preparing and cleaning up light breakfastsand snacks, coordinating lunch ordering, and ensuring children haveall the required meals and snacks throughout the day as required bystate licensing, completes all required paperwork for the federalfood program Child and Adult Care Food Program¿ (CACFP).


• Supervises lunch preparation and cleanup; compiles dailyattendance records and meal counts for monthly reports; completesand submits monthly reports to the Child and Adult Care FoodProgram.


• Assists as needed during visits by all inspectors and licensingagents, i.e. State Fire Marshall, Federal Food Program, WelfareDepartment, and state and local health departments keeps abreast ofchanges in rules and regulations and provides assistance inassuring compliance.


• Maintains professional manners when working with staff,parents, children, and the public.


• Provides a variety of support services to Campus ChildrenCenter and the director including providing information to parentsof prospective enrollers when director is unavailable; assists withmaintaining the preschool's waiting list and enrollment records;records and informs the director of any changes.


• Coordinates and provides information for monthly billings anddocumentation of parent fees, makes deposits and issues feereceipts.


• Completes and submits forms for tuition assistance withprograms with city, county, state, or university funding agents forparents participating in these assistance programs.


• Answers the phone.


• Prepares payroll documents for hourly employees


• Handles staff scheduling in the absence of the director.


• Maintains files for all children and staff in the program.


• Serves as a major resource person in the absence of thedirector.


• Performs other related duties incidental to the work describedherein.

General Responsibilities

• Assists with office production and determining alternativemethods to improve workflow and efficiencies.


• Opens, sorts, and routes incoming mail, answers correspondence,and prepares outgoing mail.


• Compiles, copies, sorts, and files records of officeactivities.


• Monitors the use of office supplies and equipment, and reordersitems as required.


• Completes and mails bills, contracts, policies, invoices, andchecks.


• Answers phones, directs calls, and takes messages for theoffice.

Qualifications

Education

Required

• High school diploma or equivalent (such as HSED or GED).

Work Experience

Preferred

• Some experience in related field.

Skills

Required

• Proficient written and verbal communication skills.


• Effective interpersonal skills.


• Excellent organizational skills.


• Demonstrates ability to maintain confidential information.


• Maintains a high degree of professionalism.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Work Location

Indiana University Bloomington

This is an in-person position.

Advertised Salary

$17.16 per hour.

Benefits Overview

For full-time staff employees, Indiana University offers a widearray-of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance


• Base retirement plan with generous IU contributions, subject tovesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IUcourses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteerevents


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IUBenefit Programs Brochure.

Job Classification

Career Level: Foundational

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Generalist

Click here to learn more about Indiana University'sJob Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on theadvertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for an minimum of 5 business days. To guarantee full consideration, pleasesubmit your application within 5 business days of the PostedDate.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discriminationhere which includes contact information

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

Contact Us

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