Administrative Assistant

ND Health and Human Services; Bismarck (ND); On-site; USD 32,000 - 42,000; Full time

Job summary

ND Health and Human Services in North Dakota is seeking an Administrative Assistant for the Criminal Background Check Unit to help prepare fingerprint-based background checks for processing and completion.

You will review forms and fingerprint cards for accuracy, request missing documents for interstate requests, and communicate with agencies, providers, and field staff by phone or email. You will also manage unit voicemail, emails, and maintain fingerprint files.

Qualifications

• High school diploma (or GED) and at least two years of clerical or office administrative experience.
• Basic computer skills and knowledge of standard office equipment.
• Experience using Microsoft Office, Excel, and Adobe Acrobat Standard.
• Attention to detail and proofreading skills are essential for reviewing documents.

Responsibilities

• Review incoming electronic and/or paper authorization forms and fingerprint cards for completion and accuracy.
• Request additional documents as required for interstate record requests.
• Communicate with requesting agencies, providers, and field staff via telephone and/or email.
• Oversee unit voicemail and emails and maintain physical fingerprint files.

Skills

Microsoft Office

Excel

Adobe Acrobat Standard

Attention to detail

Communication skills

Education

High School Diploma or GED

Tools

Office equipment

Job description

ND Department of Health and Human Services (HHS) Criminal Background Check Unit is seeking a highly professional Administrative Assistant, to help prepare fingerprint-based background checks for processing and completion.

As an Administrative Assistant for the CBCU, every day you will review incoming electronic and/or paper authorization forms and fingerprint cards for completion and accuracy. You'll request additional documents as required for interstate record requests, and communicate with requesting agencies, providers, and field staff via telephone and/or email correspondence. Also, you'll oversee unit voice mails and emails and maintain physical fingerprint files.

To thrive in this role, you must have the ability to handle multiple high-priority tasks, experience using general office equipment and computer skills, including working knowledge of Microsoft Office, Excel, and Adobe Acrobat Standard. This position requires the skills necessary for working with a high degree of confidential information and the ability to adjust to changes at any given time. Work is expected to be performed with a high degree of professionalism, integrity, accuracy, and efficiency.

To be considered for this position, you are required to have a high school diploma (or GED) and at least two (2) years of clerical or office administrative experience. You must demonstrate basic computer skills and knowledge of standard office equipment. As this position consistently reviews documents, attention to detail and proofreading skills are essential.

Location

This position is located onsite at the North Dakota State Capital in Bismarck.

About HHS

ND HHS strives to make North Dakota the healthiest state in the nation by reinforcing the foundations of well-being: physical, economic, and behavioral. Those services are to be delivered as close to home as possible with a focus on dignity and respect. The keys to delivery of those services are the 2800 committed, compassionate ND HHS team members and more than $4 billion in funding from nearly 200 different federal, state, and special sources.

To succeed in this role, you must lead with LIGHT - leading with hope, instilling purpose and meaning, galvanizing gratitude, honoring health, and talking, walking and teaching civility, kindness and love for all.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards:

The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Application Procedures

Your resume must clearly show the months and years of employment for each position listed. This information is required to accurately calculate your qualifying experience and determine whether you meet the minimum qualifications of the position. Resumes that do not include sufficient employment date may not be able to be fully evaluated.

Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsorships.

This employer participates in E-Verify. Please visit the following website for additional information HHS ND Careers E-Verify.

A copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview.

For more information about the position or if you need an accommodation, please contact Tara Svihl at [e-mail] or at [phone].

Employing Unit ND HHS - Criminal Background Check Unit

TTY Number ND Relay Service 1 [phone] (text) or 1 [phone] (voice)

If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact [e-mail] or [phone].

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.