Administrative Assistant

Bartlett Tree Experts; Berkeley (CA); On-site; USD 16,000 - 17,000; Full time

Benefits offered by this job

Medical, dental, vision, life, and-dis

401k retirement plan

Paid time off and holidays

Bonus program

Advancement opportunities

Safety-first culture

Job summary

Bartlett Consulting in Berkeley, CA is seeking an in-office Administrative Coordinator to support daily operations, billing, and client services.

The role requires a reliable, organized professional with bookkeeping and customer service experience, able to manage records, invoices, and vendor coordination in a collaborative team.

Qualifications

• High school diploma required; B.S. or A.A. degree highly preferred.
• Minimum one year of office, administrative, or bookkeeping experience.
• Ability to manage files, invoices, and client records with accuracy.

Responsibilities

• Manage daily office operations, phones, visitors, mail, filing, and supplies.
• Maintain client and employee records and process accounts receivable/payable.
• Generate invoices, track payments, and assist with collections.
• Support payroll, expense reporting, and timesheet tracking.
• Prepare monthly financial reports and budget tracking.
• Coordinate with vendors and service providers.

Skills

Administrative

Bookkeeping

Customer Service

Education

High School Diploma

Bachelor's Degree

Associate Degree

Tools

QuickBooks Online

Microsoft 365

SharePoint

Teams

Job description

In-person Local Administrative Coordinator for HortScience | Bartlett Consulting | Berkeley, CA

HortScience | Bartlett Consulting is seeking a Full-Time Administrative Coordinator to support the daily operations of our Berkeley office. We are looking for an organized, reliable, and self-motivated professional with strong administrative, bookkeeping, and customer service skills.

$28.00 - $30.00 per hour

Benefits

• A safety-first culture and professional workplace
• Advancement opportunities - we promote from within
• Medical, dental, vision, life, and disability insurance
• 401k retirement plan
• Paid time off and holidays
• Bonus program

Work Schedule

• Monday through Friday
• 800 AM to 500 PM
• Full-time, in-office position located in Berkeley, CA

Key Responsibilities

• Manage daily office operations, phones, visitors, mail, filing, and supplies
• Maintain client and employee records
• Process accounts receivable and accounts payable
• Generate invoices, track payments, and assist with collections
• Support payroll, expense reporting, and timesheet tracking
• Prepare monthly financial reports and budget tracking
• Maintain client and project files
• Assist with contracts, W-9s, and Certificates of Insurance (COIs)
• Package and ship project samples as needed
• Coordinate with vendors and service providers

Education and Experience

• High school diploma is required; B.S. or A.A. degree highly preferred.
• A minimum of one year’s work experience in office/administrative/bookkeeper setting.

Computer Skills

• Strong computer skills able to create and manage electronic files, communications, and maintain records electronically.
• Experience with QuickBooks Online preferred
• Stronge knowledge of Microsoft 365, SharePoint, and Teams as form of internal communications

Personal and Physical Requirements

• Excellent verbal and written communication skills; able to communicate effectively with clients and staff.
• Ability to work independently, maintain confidentiality, and manage multiple priorities
• Strong sense of customer service and cooperative approach to client interaction.
• Good organizational skills able to manage time, meet deadlines, keep records and documents organized.
• Intelligent, reliable, self-motivated.
• Work and interact with people with integrity and honesty.
• Be able to maintain confidential information.

The F. A. Bartlett Tree Expert Company is an Equal Opportunity and E-Verify Employer.

Berkeley

CA

Administrative/Customer Service

8/27/2026

Regular Full-Time