Administrative Assistant

Human Services Association LA; Bell Gardens (CA); On-site; USD 32,000 - 34,000; Full time

Job summary

Human Services Association LA in Monrovia, CA seeks an Administrative Assistant/Data Entry Clerk to provide essential support for the MSSP program. This full-time, non-exempt role reports to the MSSP Manager and requires 40 hours per week with a 12-month term.

Responsibilities include generating weekly/monthly/quarterly reports, billing, data entry in MSSP Care, intake screenings, and coordination of referrals.

Qualifications

• Strong verbal and written communication skills.
• Bilingual English/Spanish preferred.
• Proficiency with Microsoft Office suite.

Responsibilities

• Assist with weekly, monthly, and quarterly reporting.
• Clerical support for department programming.
• Process, create, track and upload billing per contractual requirements.
• Track and report MediCal eligibility to supervisor as requested.
• Enter data into MSSP Care database.
• Conduct intake/screening for potential care management referrals.
• Manage central referral binders/systems.
• Follow up with participants, families, and referrals.

Skills

Verbal & written communication

Bilingual English/Spanish

Microsoft Office

Education

High school diploma or equivalent

Associate of Arts (preferred)

Tools

Microsoft Office (Word/Excel/Outlook)

Job description

Job Description

Posted: November 3, 2026

Position Type: Full-Time Employee

Salary Range: $23.00 - $25.00

Job Title: Administrative Asst/Data Entry Clerk

Department: Senior Services

Program: Multipurpose Senior Services Program (MSSP)

Status: Full-Time, Non-Exempt

Reports To: MSSP Manager

Hours Per Week: 40

Term: 12 months

Location: Monrovia, CA

Under the supervision of the MSSP Manager, provides administrative support for the activities related to the State/local MSSP contract.

Duties And Responsibilities

• Assist with weekly, monthly, and quarterly reporting as needed
• Clerical assistance for all facets of department programming
• Process, create, track and upload billing per contractual requirements
• Track and report MediCal eligibility to Supervisor as requested
• Entering of data onto MSSP Care database
• Conduct initial intake/screening for potential care management services referrals
• Manage central referral binders/systems
• Complete follow up calls as needed with participants/families/referral sources
• Provide general and referral information as needed to callers and/or community walk-ins
• Review & reconcile invoices and process for payment
• Assist with general expense tracking & oversight of vendor lists
• Assist or be responsible for uploading enrollment and annual assessments onto CDA website
• Other related duties, as assigned

Knowledge, Skills, And Abilities

• Excellent verbal and written communication
• Bilingual English/Spanish preferred
• Proficient in Microsoft Office programs (Word, Excel, Outlook)

Education And Experience

• High school diploma or equivalent; Associate of Arts, preferred
• Prior Experience working with senior citizens highly desirable

Licensing/Certification Requirements

• Occasional driving is required. Must provide your own vehicle, valid California Driver’s License and proof of full insurance coverage
• Negative tuberculosis screening
• We require the selected candidate to undergo a criminal background check using the Live Scan fingerprinting method in compliance with applicable laws and regulations

Work Environment/Physical Demands

• Work in moderate noise levels and non-smoking environment
• Ability to occasionally lift and/or move up to 25 pounds independently
• Frequently involves sitting, standing, walking, squatting, bending, and climbing stairs (as needed)
• Occasionally may be required to stoop, kneel, crouch, or crawl
• Must be able to speak and hear clearly to communicate effectively
• Constantly operates a computer, keyboard, and other various office machinery
• Majority of job duties are performed onsite; however, visits to different sites may be required

In compliance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to qualified individuals with disabilities to perform the essential functions.

Compensation

In accordance with California law, the expected pay range for this position is posted with this position. The actual compensation will be determined based on experience and other factors permitted by law.

Human Services Association is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all individuals, regardless of race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic as defined by applicable federal, state, and local laws.