Administrative Assistant

Human Services Association LA; Bell Gardens (CA); Vor Ort; USD 28.000 - 34.000; Vollzeit

Zusammenfassung

Human Services Association in Monrovia, CA seeks an Administrative Assistant/Data Entry Clerk to support the Senior Services MSSP program. You will handle billing, reporting, intake, data entry, and calendar coordination to ensure contract compliance.

This is a 12-month, full-time, non-exempt position with reporting to the MSSP Manager. The role requires strong written and verbal communication and proficiency with Microsoft Office.

Qualifikationen

• Excellent verbal and written communication.
• Proficient in Microsoft Office programs (Word, Excel, Outlook).
• High school diploma or equivalent; Associate degree preferred.

Aufgaben

• Assist with weekly, monthly, and quarterly reporting as needed.
• Clerical assistance for all facets of department programming.
• Process, track and upload billing per contractual requirements.
• Track and report MediCal eligibility to Supervisor as requested.
• Entering data onto MSSP Care database.
• Conduct initial intake/screening for potential care management referrals.
• Manage central referral binders/systems.
• Complete follow up calls with participants, families, referral sources.
• Provide information to callers or walk-ins.
• Review and reconcile invoices and process for payment.
• Assist with general expense tracking and oversight of vendor lists.
• Upload enrollment and annual assessments onto CDA website.
• Other related duties as assigned.

Kenntnisse

Verbal and written communication

MS Office (Word, Excel, Outlook)

Ausbildung

High school diploma or equivalent

Associate of Arts (preferred)

Jobbeschreibung

JOB TITLE: Administrative Asst/Data Entry Clerk

DEPARTMENT: Senior Services

PROGRAM: Multipurpose Senior Services Program (MSSP)

STATUS: Full-Time, Non-Exempt

REPORTS TO: MSSP Manager

HOURS PER WEEK:40

TERM: 12 months

LOCATION: Monrovia, CA

POSITION SUMMARY:

Under the supervision of the MSSP Manager, provides administrative support for the activities related to the State/local MSSP contract.

DUTIES AND RESPONSIBILITIES:

• Assist with weekly, monthly, and quarterly reporting as needed
• Clerical assistance for all facets of department programming
• Process, create, track and upload billing per contractual requirements
• Track and report MediCal eligibility to Supervisor as requested
• Entering of data onto MSSP Care database
• Conduct initial intake/screening for potential care management services referrals
• Manage central referral binders/systems
• Complete follow up calls as needed with participants/families/referral sources
• Provide general and referral information as needed to callers and/or community walk-ins
• Review & reconcile invoices and process for payment
• Assist with general expense tracking & oversight of vendor lists
• Assist or be responsible for uploading enrollment and annual assessments onto CDA website
• Other related duties, as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent verbal and written communication
• Proficient in Microsoft Office programs (Word, Excel, Outlook)

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent; Associate of Arts, preferred
• Prior Experience working with senior citizens highly desirable

LICENSING/CERTIFICATION REQUIREMENTS:

• Occasional driving is required. Must provide your own vehicle, valid California Driver’s License and proof of full insurance coverage
• Negative tuberculosis screening
• We require the selected candidate to undergo a criminal background check using the Live Scan fingerprinting method in compliance with applicable laws and regulations

WORK ENVIRONMENT/PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job or that an employee encounters while performing the essential function of this job.

• Work in moderate noise levels and non-smoking environment
• Ability to occasionally lift and/or move up to 25 pounds independently
• Frequently involves sitting, standing, walking, squatting, bending, and climbing stairs (as needed)
• Occasionally may be required to stoop, kneel, crouch, or crawl
• Must be able to speak and hear clearly to communicate effectively
• Constantly operates a computer, keyboard, and other various office machinery
• Majority of job duties are performed onsite; however, visits to different sites may be required

In compliance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to qualified individuals with disabilities to perform the essential functions.

COMPENSATION:

In accordance with California law, the expected pay range for this position is posted with this position. The actual compensation will be determined based on experience and other factors permitted by law.

Human Services Association is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all individuals, regardless of race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic as defined by applicable federal, state, and local laws.

As part of our hiring process, we conduct criminal background checks on all new hires using the Live Scan fingerprinting method, in compliance with applicable laws and regulations.