Administrative Assistant

ROMAN CATHOLIC DIOCESE OF CORPUS CHRISTI; Beeville (TX); On-site; USD 34,000 - 52,000; Full time

Job summary

St. Joseph Catholic Church in Beeville, Texas is seeking an Administrative Assistant for the parish office to support the Pastor, Pastoral Associate and parish staff.

The role covers data and records management, phone and email support, supplies and inventory management, communications work, managing space use, supporting ministries and committees, and collaborating with parish volunteers; a welcoming, confidential presence is essential in our church office.

Qualifications

• High School Diploma or equivalent required; Associate’s degree preferred.
• Minimum of 2 years of experience in an office environment.
• Valid Texas driver’s license.
• Must successfully complete pre-employment screening (criminal history, MVR, drug screening).
• Certification in Safe Environment training provided by the Diocese is required.

Responsibilities

• Record sacraments and funerals in parish registers; prepare sacramental certificates as needed.
• Manage weekly contributions and reconcile in ParishSoft; coordinate weddings and funerals.
• Answer phones, transfer calls, and take messages for pastor and business manager.
• Organize and file correspondence; prepare weekly bulletins; maintain office supplies.
• Maintain Mass calendar, keep parish office orderly, and inform leaders of operations.

Skills

Oral and written communication

Interpersonal skills

Multitasking / prioritization

Critical thinking

Independent work

Confidentiality & discretion

Microsoft Office

Education

High School Diploma or equivalent

Associate’s degree preferred

Tools

ParishSoft

Office hardware & software

Job description

St. Joseph Catholic Church in Beeville, Texas, is hiring an Administrative Assistant for the parish office. The parish Administrative Assistant provides general office assistance to the Pastor, Pastoral Associate, and Parish Pastoral Staff to support the ministries and mission of St. Joseph Catholic Church. This work includes, but is not limited to: data and records management, phone and email support, supplies and inventory management, communications work, managing use of church space by parish and outside groups, supporting church ministries and committees and collaborating with parish volunteers. The Parish Administrative Assistant will be a resource person for both members and non-members, and a welcoming and responsive presence in our church’s office.Ministerial Character:The Diocesan Bishop is the visible principle and foundation of unity in the particular Church (“the Diocese”) entrusted to him. In a unique and visible way, he makes Christ's mission present and enduring as the Shepherd of the Christian Community. In order to fulfill his mission, the Diocesan Bishop employs suitable, chosen collaborators, who are clerics, religious, and lay people. He shares with them the apostolic mission and entrusts various responsibilities to them.Each position employed in the Diocese of Corpus Christi helps to extend the ministry of the Diocesan Bishop in particular ways as outlined in the job duties and responsibilities. Therefore, this position is closely connected to and assists the Diocesan Bishop in the performance of his ministry and thereby engages in ministry for the church.Responsibilities:The list below reflects the general details considered necessary to describe the primary functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.As an integral part of the ministry for the Church, this position will support and uphold the philosophy of the Catholic ministry and the mission of the Diocese of Corpus Christi in both professional and personal lifeActs as a witness to Gospel values by modeling the teachings of the Catholic ChurchContinually grow in the ministry by participating in religious ceremonies, trainings sessions, and reflection activities as directedRecord all sacraments and funerals as required by the church’s laws in appropriate parish register books; prepare sacramental certificates as needed; maintain baptism registration formsRecord and reconcile weekly contributions in ParishSoftCoordinate parish wedding arrangements and funeral masses following parish guidelinesAnswer phones, transfer calls and take messages for pastor and business managerKeep track of Mass Intentions and record them in Mass calendar as neededSend Sacramental notification forms to appropriate churchesPrepare weekly Sunday bulletinsCoordinate and file general correspondenceOrganize and maintain office supplies and keep the parish office in good orderKeep pastor and business manager informed on all matters and operations of the parish officePerform other duties as assignedMental/Physical Demands:Ability to carry, pull, push, lift, or move objects 10 pounds or moreRegular bending, stooping, kneelingProlonged use of computerAbility to maintain composure under duressOrganization Improvement and Morale:Demonstrates a professional attitude as a member of diocesan staffMaintains confidentiality in matters of assigned department and the dioceseServes as a representative of the diocese displaying courtesy, tact, positivity, and discretion in all interactions with colleagues and community servedCarries out commitments made to diocesan colleagues and community servedEmploys professional ethics in relationships with diocesan colleagues and community servedPositively contributes to the overall mission and values of the Diocese of Corpus Christi to promote a positive organizational cultureQualifications:High School Diploma or equivalent required; Associate’s degree preferredMinimum of 2 years of experience in an office environmentDemonstrated knowledge of and experience with diocesan policies and proceduresValid Texas driver's licenseRequired Skills and AbilitiesStrong oral and written communication skills and interpersonal skillsAbility to handle multiple projects and prioritize tasksStrong critical thinking and problem-solving skillsAbility to work independently and to establish and maintain effective working relationships with colleagues and members of the diocesan communityAbility to maintain confidentiality and use discretionSkills in the general use of computer hardware and basic office software including Microsoft Office SuiteMust be professional and courteousAdditional Requirements:Must successfully complete pre-employment screening including criminal history background check, motor vehicle record review (MVR), and drug screeningCertification in Safe Environment training provided by the Office for Safe Environment and Child & Family Resources is requiredMust adhere to all Diocesan policies and proceduresTo be considered for employment with the Diocese of Corpus Christi locations, all interested individuals must complete the online application at https://diocesecc.org/human-resources.