Administrative Assistant

Equity LifeStyle Properties, Inc.; Bar Harbor (ME); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision plans

Generous 401(k) employer match

Paid vacations

Paid holidays

Paid sick time

Job summary

Equity LifeStyle Properties, Inc. is seeking an Administrative Assistant in Bar Harbor, Maine. This role involves overseeing the property administration office and managing customer relations.

Candidates should have a Bachelor's degree or equivalent experience, along with at least 2 years in office management. Excellent communication and organizational skills are essential, as well as proficiency in Microsoft Office Suite.

The position offers a comprehensive benefits package including medical and 401(k) contributions.

Qualifications

• 2+ years of experience in office management.
• Working knowledge of mail processes (e.g., postage machine, FedEx, UPS, etc.).
• Basic computer literacy; proficiency with Microsoft Office Suite preferred.

Responsibilities

• Oversee day-to-day operations of the property administration office.
• Manage customer relations and prepare forms.
• Supervise administrative staff and building attendants.

Skills

Office management

Customer service

Communication skills

Organizational skills

Microsoft Office Suite

Education

Bachelor’s degree or equivalent experience

Job description

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!

ELS is hiring for the position of Administrative Assistant in Bar Harbor, Maine.

What You’ll Do

The Office Manager oversees the day-to-day operations of the property administration office. This position oversees customer relations, prepares forms, manages accounts payable and receivable, manages petty cash and collections and trains other administrative staff. The Office Manager also supervises the administrative staff and building attendants.

Your Job Will Include

• Coordinate preparation of paperwork.
• Serve as the first point of contact for customer-related issues, including all customer requests and complaints that need to be addressed with management or investigated during property tours using Manage America’s work order system.
• Manage the reception area to ensure effective internal and external telephone and mail communications.
• Work closely with management to develop an integral team that effectively represents the company’s quality and professionalism.
• Act as a liaison between customers and management regarding property-related issues.
• Prepare customer correspondence as required.
• Attend and participate in training sessions as requested.
• Maintain office files with current and accurate information.
• Perform weekly office inspections.
• Assist Property Manager with special projects and perform other duties as assigned.

Experience & Skills You Need

• Bachelor’s degree, or the equivalent combination of education and experience.
• 2+ years of experience in office management.
• Working knowledge of mail processes (e.g., postage machine, FedEx, UPS, etc.)
• Excellent written and verbal communications skills.
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Basic computer literacy; proficiency with Microsoft Office Suite preferred.

In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time.

As an Equal Opportunity Employer, we welcome and thank all applicants.