Administrative Assistant

Carlisle; Baltimore (MD); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Health coverage

401k match

Holidays

Vacation days

Sick days

Parental leave

Disability benefits

Tuition reimbursement

Job summary

Carlisle Companies is seeking an Operations Administrative Assistant to provide broad administrative support to the site leadership. Typical hours are Monday–Friday, 7am–4pm, with potential overtime and no travel expected.

The role involves greeting visitors, clerical duties, coordinating meetings and tours, and assisting with reporting for EHS/COS. Benefits and a strong emphasis on teamwork are highlighted in the posting.

Qualifications

• High School Diploma or GED is required.
• Associate’s degree preferred.
• 1–3 years of administrative experience preferred.

Responsibilities

• Greet and assist visitors.
• Provide clerical support (notes, scanning, copying, reception).
• Serve as main contact for office communications; respond to inquiries.
• Schedule plant tours and related activities.
• Coordinate events, schedules and calendars; manage large meetings.
• Assist with reporting for EHS and COS functions.
• Handle purchases and payments for office supplies and services.
• Partner with Operations Manager and HR on recognition and engagement.
• Promote teamwork with Operations and Safety teams.
• Participate in special projects.
• Perform additional duties as assigned.

Skills

Interpersonal skills

Discretion and autonomy

Prioritization

Microsoft Office Proficiency

Education

High School Diploma or GED

Associate’s degree

Job description

The Operations Administrative Assistant provides a broad range of administrative support functionsto the site’s plant leadership.Typical hours are Monday – Friday, 7am – 4pm, subject to overtime as needed. There is no expected travel for this role.

Duties and Responsibilities:

• Greeting and assisting visitors.
• Provides clerical support, such as taking meeting notes, assistance in scanning and copying, reception, etc.
• Serves as a primary point of contact for office communications. Prioritizes, composes, and disseminates information to internal and external customers. Responds to inquiries.
• Schedules plant tours and corresponding activities
• Coordinates, maintains, and creates various events, schedules, and calendars. Coordinates large group meetings as needed.
• Assists with reporting for EHS and COS functions.
• Purchases and initiates payments for office supplies, cafeteria supplies, equipment, and services.
• Partners with Operations Manager and the local HR Business Partner on employee recognition and engagement activities.Participates in site’s engagement committee and maintains engagement calendar.
• Models and promotes strong teamwork. Works with the Operations and Safety departments as needed.
• Participates in special projects.
• Will be required to perform other duties as requested, directed, or assigned

Required Knowledge/Skills/Abilities:

• Excellent interpersonal and communication skills – both written and verbal.
• Able to exercise high level of discretion and autonomy in completing tasks.
• Able to problem solve and prioritize by urgency.
• Proficient in Microsoft Office Suite with ability to quickly learn specialized software to complete work assignments.

Education and Experience:

• Required:
  • High School Diploma or GED Equivalent
• Preferred:
  • Associate’s degree
  • 1 – 3 years of experience of working in an administrative environment preferred.

Working Conditions:

• Some presence on the plant floor, wearing appropriate PPE as needed.

Physical Requirements:

• Some presence on the plant floor, wearing appropriate PPE as needed.

OCCASIONALLY

FREQUENTLY

CONTINUOUSLY

(0-30%)

(31-60%)

(61-100%)

LIFTING OR CARRYING

• 1-10 LBS

• 11-20 LBS

• 21-40 LBS

• 41-50 LBS
• 51 OR MORE LBS

PUSHING OR PULLING:

• 1-40 LBS

• 41-50 LBS

• 51 OR MORE LBS

BENDING OR STOOPING

REACHING ABOVE SHOULDER LEVEL

DRIVING AUTOMATIC EQUIP. VEHICLES

OPERATE MACHINERY OR POWER TOOLS

CLIMBING (LADDERS, STAIRS, ETC.)

WALKING

STANDING

SITTING

WORKING IN EXTREME TEMPERATURES

REPETITIVE MOTION INCLUDING BUT NOT LIMITED TO: WRISTS, HANDS AND/OR FINGERS)

VISION

HEARING

DEXTERITY

HAND EYE COORDINATION

Personal Protective Equipment (PPE) Used:

• Eye and hearing protection is required at all times on the production floor.
• Safety toe shoes (steel/composite) on the production floor.
• Other PPE as defined by management within assigned department.

At Carlisle Companies, Inc., we're dedicated to making your experience exceptional from the very start of your journey with us. We’re excited to share our commitment to transparency, including our Pay Transparency Notice, with all applicants for this position. As a company that values growth and development, we offer numerous career opportunities across various departments, ensuring you have the support and resources to advance your career.

Please take a moment to review the details below. If you have any questions, need more information, or want to explore potential career paths within Carlisle, we encourage you to bring them up during your discussions with our Talent Acquisition and Human Resources teams.

As an Administrative Assistant, you will be entitled to the following:

• The Salary Range for this position is $49,578 - $60,569
  • The final base compensation offered is based on educational achievements, professional experience, other qualifying factors & skillsets, and internal equity. While Carlisle Companies Inc is committed to Pay Transparency with this range, understand that candidates should not necessarily expect to see an offer near the top end of the posted range.
• Benefits Include:
  • Confirm your allotment eligibility with Talent Acquisition or HR.
  • Confirm with Talent Acquisition or HR the allotment or accrual based on your locality.
• Medical/Dental/Vision Coverage Beginning Day 1 of Employment
• Health Savings Account
• 401k Contribution with Company Match
• 11 Company Paid Holidays Per Calendar Year
• Vacation Days: The total number of days granted depends on your years of professional experience. The first year of employment is prorated based on the month of hire.
• Sick Days: All Carlisle Employees are granted at least 5 sick days per calendar year.
• Two weeks Paid Parental Leave at 100% base compensation, upon approval.
• Short-Term & Long-Term Disability Benefits, 100% Employer Funded
• Tuition Reimbursement is available after 6 months of full-time employment, covering up to 100% of tuition which includes 18 credit hours, the costs, and eligible associated fees per calendar year.

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