Warehouse Inventory Clerk

VANE BROTHERS; Baltimore (MD); On-site; USD 28,929 - 35,817; Full time

Job summary

VANE BROTHERS, located in Baltimore, is seeking a full-time Administrative Assistant to support daily operations, including customer communications and order processing. The ideal candidate is organized, detail-oriented, and customer-focused.

The role requires a high school diploma and 1–3 years of administrative or customer service experience. Proficiency in Microsoft Office and strong communication skills are essential.

Qualifications

• 1–3 years administrative/customer service experience.
• Experience in maritime, warehouse, or industrial environment is a plus.

Responsibilities

• Respond to customer inquiries via phone and email.
• Prepare and submit customer quotations.
• Generate and process customer orders.
• Coordinate shipping and receiving activities.
• Create and submit purchase orders.
• Maintain accurate records and archives.
• Assist with audits.
• Provide competitive pricing support.

Skills

Strong communication skills

Proficiency in Microsoft Office

Detail-oriented

Organized

Education

High school diploma or equivalent

Job description

Job Details

Level: Entry

Job Location: Baltimore Headquarters - BALTIMORE, MD 21226

Position Type: Full Time

Education Level: High School/GED

Salary Range: $21.00 - $26.00 Hourly

Travel Percentage: None

Job Shift: Day

Job Category: Admin - Clerical

Job Summary

The Administrative Assistant supports daily operations including customer communications, order processing, and coordination of shipping and purchasing functions. This role is ideal for someone organized, detail‑oriented, and customer‑focused.

Essential Duties & Responsibilities

• Respond to customer inquiries via phone and email
• Prepare and submit customer quotations
• Generate and process customer orders
• Coordinate shipping and receiving activities
• Create and submit purchase orders
• Maintain accurate records and archives
• Assist with audits (e.g., class society documentation)
• Provide competitive pricing support
• Follow all company policies and procedures

Qualifications

Required:

• High school diploma or equivalent
• 1–3 years administrative/customer service experience
• Strong communication skills
• Proficiency in Microsoft Office (Excel, Outlook, etc.)
• Detail-oriented and organized

Desired:

• Experience in maritime, warehouse or industrial environment
• Experience with order processing or ERP systems
• Familiarity with shipping/receiving workflows

Knowledge, Skills, and Abilities

• Ability to manage multiple priorities, be a self‑starter and consistently communicate in a team environment
• Meticulous attention to detail
• Excellent verbal and written communication skills
• Strong computer experience