Administrative Assistant

ADP, Inc.; Austin (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k)

Job summary

Braun & Gresham in Austin, TX seeks an Administrative Assistant to support the team with proactive, highly organized, and discreet administrative tasks. You will manage calendars, coordinate meetings, prepare documents, and serve as a liaison between clients, guests, and staff.

The role requires 3+ years in admin support (bonus for law firm experience), excellent communication, and the ability to multitask in a fast-paced environment.

Qualifications

• 3+ years of experience in an administrative support role preferred, bonus if at a law firm
• Exceptional organizational and time-management skills
• Excellent written and verbal communication skills with problem-solving mindset and close attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• High level of discretion and professionalism with strong customer-service instincts
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Able to anticipate needs and take initiative while working independently and as part of a team
• Reliable and accountable with ability to follow established processes and take ownership of work

Responsibilities

• Manage calendars, scheduling meetings, and coordinating appointments
• Serve as a primary point of contact between clients, guests, and internal staff
• Build effective working relationships and collaborate across the firm
• Prepare, edit, and organize correspondence, reports, and documents with accuracy
• Track deadlines, follow up on action items, and ensure timely completion of tasks
• Assist with meeting preparation, including agendas, materials, and minutes
• Handle confidential information with discretion and professionalism
• Support special projects, administrative tasks, and reception coverage as needed

Skills

Organizational skills

Communication skills

Time-management

Discretion

Independent work

Tools

Outlook

Word

Excel

PowerPoint

Job description

Hours: Monday–Friday, 8:30 a.m.–5:00 p.m.

About the Role

At Braun & Gresham, we combine the traditional values of integrity, honesty, and hard work with innovative legal strategies. Our goal is to protect what matters most to our clients, their land and their legacy.

Braun & Gresham is seeking a proactive, highly organized and detail-oriented Administrative Assistant to support our team. This role requires someone who can anticipate needs, manage competing priorities, and operate with a high level of professionalism and discretion.

What You'll Do

• Manage calendars, scheduling meetings, and coordinating appointments
• Serve as a primary point of contact between clients, guests, and internal staff
• Build effective working relationships and collaborate effectively across the firm, from support staff to senior leadership
• Prepare, edit, and organize correspondence, reports, and documents with accuracy
• Track deadlines, follow up on action items, and ensure timely completion of tasks
• Assist with meeting preparation, including agendas, materials, and minutes
• Handle confidential information with discretion and professionalism
• Support special projects, administrative tasks, and reception coverage as needed

Who You Are

• 3+ years of experience in an administrative support role preferred, bonus if at a law firm
• Exceptional organizational and time-management skills
• Excellent written and verbal communication skills, with a problem-solving mindset and close attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• High level of discretion and professionalism, with strong customer-service instincts
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Able to anticipate needs and take initiative, while working independently and contributing effectively as part of a team
• Reliable and accountable — comfortable taking direction, asking questions when needed, and following established processes, while taking ownership of your work
• Competitive compensation commensurate with experience
• 401(k)
• Meaningful work protecting Texas land and landowners

Inclusion and Belonging

Braun & Gresham values the unique backgrounds, perspectives, and abilities each team member brings, and is committed to an equal-opportunity, inclusive hiring process. If you require accommodations at any stage of the recruitment process, please let us know and we'll work with you to meet your needs.