Administrative Assistant

TPI Global Solutions; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

TPI Global Solutions in Austin, TX is seeking an experienced Executive Administrative Coordinator to support a group including director-level leaders. You will handle calendar management, travel planning, expense reporting, and procurement tasks to keep operations running smoothly.

The ideal candidate thrives in a fast-paced, confidential environment, demonstrates strong organizational skills, and collaborates across teams to anticipate needs and resolve issues promptly.

Qualifications

• Minimum 5+ years of executive administrative support or senior-level coordination.
• Experience supporting senior executives, preferably engineering leaders.
• Proficiency in Microsoft Excel, Word, PowerPoint, SharePoint, and SAP.

Responsibilities

• Executive calendaring of meetings and appointments with prioritization as required.
• Manage & coordinate travel schedule and reservations.
• Handle expense reports and submissions as required.
• Order/maintain office supplies, laptops, and other items as needed by the team.
• Support PO transactions and interface with supplier relations.
• Assist with driving issue resolution, build charts/spreadsheets and info repositories.
• Prepare responses or correspondence.
• Direct inquiries or issues to relevant staff members.
• Assist team with facilities questions or company policies.
• Be proactive and collaborate with the team and others outside the team.

Skills

Executive support

Calendar management

Travel coordination

Confidentiality

Communication

Multitasking

Stakeholder management

Tools

Microsoft Excel

Microsoft Word

PowerPoint

SharePoint

SAP

Job description

Responsible for coordinating and overseeing all administrative duties that pertain to supporting specific groups including director level support. This level of support includes, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting.

THE PERSON:

The ideal candidate will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries, and information.

KEY RESPONSIBILITIES:

• Executive calendaring of meetings and appointments with prioritization as required
• Manage & coordinate travel schedule and reservations
• Handle expense reports and submissions as required
• Order/maintain office supplies, laptops, and other items as needed by the team
• Support PO transactions and interface with supplier relations
• Assist/handle various tasks that might include driving issue resolution, create information repositories, build charts/spreadsheets
• Prepare responses or correspondence
• Direct inquiries or issues to relevant staff members
• Assist team with questions around facilities or relevant company policies
• Be proactive and collaborate with the team and others outside the team

Required Qualifications:

• Minimum 5+ years of experience in executive administrative support or senior-level administrative coordination.
• Experience supporting senior executives, preferably engineering leaders.
• Strong organizational, communication, multitasking, and time-management skills.
• Proficiency in Microsoft Excel, Word, PowerPoint, SharePoint, and SAP.
• Experience with calendar management, travel coordination, expense reporting, and purchasing processes.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Strong collaboration skills and the ability to work effectively with stakeholders at all levels.