Administrative Assistant

Align Precision Corp.; Arundel (ME); On-site; USD 32,000 - 42,000; Full time

Job summary

Align Precision Corp. in Maine is seeking an adaptable office administrator to support finance, purchasing, HR or a specific project unit. You will handle files, answer calls, arrange meetings, and prepare reports and presentations.

The role requires 2–3 years of office experience, a high school diploma, and proficiency with Microsoft Office and Windows. You will thrive in a fast-paced environment with attention to detail and strong communication.

Qualifications

• 2-3 years of relevant office experience.
• High school diploma or equivalent.
• Proficient with Microsoft Office software and Windows OS.

Responsibilities

• Copies data and compiles records and reports.
• Reception of incoming calls and visitors.
• Maintain office supplies.
• Provide administrative support to senior management staff.
• Maintain front office appearance and cleanliness.
• Helps with HR and Accounting duties as assigned.
• Assists with planning meetings and events, and booking travel.
• Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.

Skills

Communication skills

Organization

Attention to detail

Data entry

Multitasking

Education

High school diploma

Tools

Microsoft Office

Windows OS

Job description

Position Summary: Performs a variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor's assignment. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. Provides data and information to others on functional unit processes and procedures. All other duties as assigned.

Schedule

1st shift schedule Mon-Thursday 6am-4:30pm and Fridays 6am-12pm (46-hour work week).

Pay

Pay range of $23.19- $30.78 depending on candidate skill and experience.

Essential Duties and Responsibilities

• Copies data and compiles records and reports
• Reception of incoming calls and visitors
• Maintain office supplies
• Provide administrative support to senior management staff
• Maintain front office appearance and cleanliness
• Helps with HR and Accounting duties as assigned
• Assists with planning meetings and events, and booking travel
• Handles employee complaints and involves the appropriate team members to resolve
• Opens and routes incoming mail, answers correspondence, and prepares outgoing mail
• Other duties as assigned

Qualifications

• Experience and Education:
• 2-3 years of relevant office experience.
• High school degree or equivalent
• Technical Skills:
• Knowledgeable in the use of Microsoft Office software and Windows operating system
• Working knowledge of general office procedures, filing systems, data entry techniques and business equipment
• Ability to thrive in a changing, fast-paced growing and dynamic business
• Detail oriented and able to manage multiple projects simultaneously
• Strong written and verbal communication skills
• Excellent organization skills and attention to detail
• Physical Requirements:
• Extended screen time
• Long periods of sitting
• Potentially long hours

Supervisory Responsibilities

None.

Travel Required

N/A

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the employee(s) will possess the skills, aptitude, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety to themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

Affirmative Action/Employment Opportunity (EEO) Statement

ALIGN PRECISION is an equal opportunity employer and values diversity at our company. We are committed to creating a workplace where all qualified individuals are welcome and can thrive, regardless of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, disability status, or any other characteristics protected by law.