Administrative Assistant

D&G Support Services; Arlington (VA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

Education reimbursement

Generous paid time off

Flexible hours

Bonus and profit sharing

Comprehensive benefits

Job summary

D&G Solutions is seeking an Administrative Assistant to support the DHS CISA Stakeholder Engagement Division in a hybrid Arlington, VA role. You will manage calendars and meetings, prepare reports and briefing materials, and coordinate with senior staff and government stakeholders to keep operations organized and on schedule.

The ideal candidate holds a BS/BA and 6+ years of hands-on experience, with strong written and verbal communication, meticulous attention to detail, and advanced

Qualifications

• BS/BA degree required.
• 6+ years’ experience in Administrative support.
• Discretion handling sensitive information per policies.
• Experience tracking action items, deadlines, and follow-ups.
• Attention to detail and quality control in documents.
• Strong customer service and stakeholder management.
• Organizational and time-management skills in fast-paced settings.
• Excellent written and verbal communication; proficient MS Office suite.

Responsibilities

• Independently coordinate calendars, meetings, and records, tracking action items and deadlines.
• Prepare reports, briefing materials, and leadership-ready products.
• Manage calendars, shared mailboxes, task trackers, and document routing.
• Coordinate meetings, registrations, materials, and onsite/virtual logistics.
• Maintain electronic records and ensure federal records compliance.
• Acknowledge inquiries promptly and log them for traceability.
• Coordinate with executives and government officials professionally.
• Perform quality checks for accuracy, formatting, and timely routing.

Skills

MS Outlook

MS Word

MS Excel

MS PowerPoint

MS Teams

SharePoint

Communication

Education

BS/BA Degree

Tools

Microsoft 365

Job description

Hybrid | Arlington, VA | DHS Suitability Required

If you are looking for meaningful work, a team that respects your voice, and a company that genuinely cares about doing the right thing for both the mission and each other, we would love to talk.

Why This Role Exists

The work we do has real impact, and the people behind it matter just as much.

D&G is seeking an Administrative Assistant to support the Department of Homeland Security (DHS) Cybersecurity and Infrastructure Security Agency (CISA) Stakeholder Engagement Division (SED). CISA leads national efforts to enhance security and resilience of the Nation’s critical infrastructure. Within CISA, the SED Sector Risk Management (SM) Sub-Division executes Sector Risk Management Agency (SRMA) responsibilities for CISA-led sectors and supports CISA’s role as a National Coordinator for critical infrastructure and resilience. This position provides experienced administrative, meeting, records, workflow, and executive support to ensure responsive and well-organized council and sector-management operations.

What You Will Do

• Independently coordinate calendars, meetings, correspondence, records, and program documentation while tracking action items, deadlines, and internal requests for information. The role will also prepare reports and briefing materials, support senior staff and government stakeholders, and help ensure administrative activities are completed accurately and on schedule.
• Manage calendars, schedules, correspondence, shared mailboxes, task trackers, workflows, document routing, and clearance status.
• Coordinate meetings and engagements, including invitations, registration, logistics, rooms or virtual platforms, materials, attendance, onsite support, and follow-up.
• Prepare agendas, meeting packages, notes, summaries, action-item logs, rosters, distribution lists, and leadership-ready administrative products.
• Maintain organized electronic records, inventories, files, logs, and supporting documentation in accordance with federal records requirements.
• Acknowledge designated-mailbox inquiries within one hour during core business hours and maintain inquiry logs.
• Coordinate with senior executives, government officials, members, and internal and external stakeholders professionally and discreetly.
• Perform quality checks for accuracy, completeness, formatting, and timely routing.

What We Are Looking For

Required

• BS/BA Degree
• 6+ years’ experience
• Demonstrated ability to exercise sound judgment and a high level of discretion in managing, safeguarding, and communicating sensitive information in accordance with applicable organizational policies, procedures, and information-handling requirements.
• Demonstrated experience managing and tracking action items, deadlines, requests for information, correspondence, and follow-up activities to ensure timely completion and appropriate accountability.
• Exceptional attention to detail and quality control skills, with demonstrated ability to review administrative products, correspondence, schedules, and documentation for accuracy, completeness, consistency, and appropriate formatting.
• Strong customer service, interpersonal, and relationship-management skills, with demonstrated ability to communicate and coordinate professionally with senior leadership and diverse internal and external stakeholders.
• Strong organizational and time-management skills, with the ability to manage multiple priorities, shifting requirements, and time-sensitive tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, including the ability to effectively use these applications to support scheduling, correspondence, document management, collaboration, tracking, and reporting.

Clearance and Eligibility

• DHS Suitability.
• Must be a US Citizen

Location

Hybrid with onsite requirement in Arlington, VA.

Who We Are

At D&G Solutions, people come first; our teammates, customers, and the communities we serve.

We are one of the fastest growing companies in the Washington, DC area and proud to be recognized nationally as a Best Place to Work. As an 8(a), Service-Disabled Veteran-Owned, and Women-Owned Small Business, we bring ownership, accountability, and care to everything we do.We believe in giving back and proudly support organizations such as Homes for Our Troops, SemperK9, and Wreaths Across America.

Our teams are welcoming, collaborative, and deeply committed to mission success. We believe great work happens when people feel supported, respected, and trusted, and we work hard to create that environment every day.

What We Offer

Competitive salary | Comprehensive benefits | 401(k) | Bonus and profit sharing | Flexible hours | Education reimbursement | Generous paid time off

Final Note

If you want to work for a company that cares about its people, contribute to a mission that truly matters, and be part of a team where you are valued for who you are as well as what you do, we would love to hear from you.