Administrative Assistant

WRDC; Ardmore (PA); On-site; USD 45,000 - 50,000; Full time

Job summary

A diversified property management company is looking for a reliable Administrative Assistant to support their leadership team. This entry-level role involves administrative coordination, managing communications, and handling sensitive information. The ideal candidate should have over 3 years of office support experience, strong organizational skills, and proficiency in Microsoft Office and Google Workspace. The compensation is between $45,000 and $50,000 annually, and the work environment is collaborative.

Qualifications

• 3+ years of experience in an administrative or office support role.
• Ability to manage multiple tasks and shifting priorities.
• Comfortable working collaboratively with senior staff.

Responsibilities

• Schedule meetings and manage competing priorities.
• Handle incoming calls, emails, and correspondence.
• Draft, edit, and review documents for executives.
• Assist with personal tasks such as bill payments.
• Maintain and organize files for easy access.
• Take meeting minutes and distribute notes.
• Provide support across various departments.
• Order and maintain office supplies.
• Handle sensitive information with discretion.

Skills

Strong organizational skills

Attention to detail

Professional communication skills

Multitasking ability

Proficiency in Microsoft Office

Proficiency in Google Workspace

Job description

We are looking for a reliable and detail-oriented Administrative Assistant to work closely with our Executive Assistant and support our leadership team and multiple departments. This role focuses on administrative coordination and day-to-day support to help keep the organization running smoothly. The Administrative Assistant will assist across our Commercial, Construction, Multifamily, Hospitality, and Executive teams and must be comfortable handling a wide range of tasks while maintaining organization, confidentiality, and professionalism.

Our company owns and self-manages a diverse portfolio of multifamily, commercial, and hospitality properties across Pennsylvania, Florida, and New Jersey, in addition to a growing tequila brand. This position requires sound judgment, strong organizational skills, and the ability to anticipate needs before they arise.

Key Responsibilities

• Schedule meetings and travel while managing competing priorities and ensuring timely communication
• Handle, prioritize, and direct incoming calls, emails, and correspondence
• Draft, edit, and review correspondence and documents for executives
• Assist with personal tasks such as bill payments, appointment scheduling, and travel arrangements
• Maintain and organize electronic and paper files to ensure easy access and accurate recordkeeping
• Take meeting minutes and distribute notes, as appropriate
• Provide administrative support across departments including Commercial, Construction, Multifamily, Hospitality, and Executive teams
• Order, track, and maintain office supplies
• Handle sensitive and confidential information with discretion
• Perform other duties as assigned

Qualifications

• 3+ years of experience in an administrative or office support role
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and shifting priorities
• Clear and professional written and verbal communication skills
• Comfortable working collaboratively and taking direction from senior staff
• Proficient in Microsoft Office, Google Workspace, and general office tools

Working Conditions

• Works in a collaborative office environment

Physical Demands

• Ability to physically access all interior parts of the office
• Ability to push, pull, lift, carry, or maneuver items with a weight of up to twenty (20) pounds independently and fifty (50) pounds with assistance

Compensation

$45,000-50,000/yr

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Location: Haverford, PA