Administrative Assistant

Chevron Corporation; Ames (IA); On-site; USD 42,000 - 64,000; Full time

Job summary

Chevron Corporation in Ames, Iowa, is seeking an Administrative Assistant to provide high-level administrative and digital support to senior leaders, enabling teams to operate efficiently and effectively. The role emphasizes discretion, judgment, and proactive productivity improvements in a fast-paced, confidential setting.

Key responsibilities include organizing on-site meetings, coordinating with across teams, preparing presentations with PowerPoint and Canva, and leveraging AI tools to draft

Qualifications

• High School Diploma or equivalent required.
• 10+ years of administrative/support experience preferred.
• Strong written and verbal communication skills required.
• Ability to manage multiple tasks with accuracy and attention to detail.
• Experience supporting senior leaders in a corporate environment.

Responsibilities

• Proactively identify opportunities to improve team productivity and standardize workflows.
• Lead an on-site employee engagement committee and organize Ames staff events.
• Set up large meetings for two leaders and support their teams with process improvements.
• Organize on-site meetings for 8+ attendees, handle guest badges, rooms, meals, and slide decks.
• Create professional PowerPoint and Canva visuals to support executive messaging.

Skills

Strong organizational skills

Communication skills

Discretion and confidentiality

Team coordination

Education

High School Diploma or equivalent

Tools

Microsoft Office

Microsoft 365

SharePoint

Job description

Ames, Iowa, United States of America

Full time

The Administrative Assistant provides high‑level administrative, operational, and digital support to senior leaders, enabling them and their teams to operate more efficiently and effectively. This role goes beyond traditional administrative support by actively improving productivity across the organization through better use of systems, tools, and workflows. The position requires discretion, strong judgment, and the ability to anticipate needs in a fast‑paced, confidential environment.

Key Responsibilities

Proactively identify opportunities to improve team productivity, including streamlining processes, improving meeting effectiveness, and standardizing administrative workflows.

• Lead an employee engagement committee to organize on site events for the Ames staff.

• Support two leaders by setting up large meetings and helping their team with process improvements.

• Organize on‑site meetings for employees PSG 27 and above that include 8 or more people. This would include setting up guest badges, reserving meeting rooms, ordering meals, creating slide decks, etc.

• Create clear, professional presentations, visuals, and communications using tools such as PowerPoint and Canva to support executive messaging and team alignment.

• Leverage CoPilot and other AI tools to draft communications, summarize content, automate routine tasks, and improve turnaround time for leaders and staff.

• Coordinate across functions to ensure consistent use of digital tools and best practices that enhance collaboration and execution.

• Handle sensitive information with a high degree of confidentiality and professionalism.

• Develop, organize, and maintain SharePoint sites, document libraries, and team resources to improve information accessibility and version control.

Preferred Qualifications

• High School Diploma or equivalent.

• Minimum of 10 years of experience in an administrative, coordination, or business support role at a medium sized or larger company.

• Working knowledge of Microsoft Office and Microsoft 365 tools (Outlook, Teams, OneDrive, Excel, PowerPoint).

• Ability to manage multiple tasks with accuracy and attention to detail.

• Clear written and verbal communication skills.

• Experience providing administrative or coordination support in a corporate environment.

• Experience working in a team‑based or matrixed environment.

• 10+ years of experience in an administrative, coordination, or business support role at a medium sized or larger company.

Relocation Options

Relocation is not offered for this role. Only local candidates will be considered.

International Considerations

Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time‑limited Visa status for this position.

U.S. Regulatory notice:

Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision‑making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at [e-mail].

Chevron participates in E‑Verify in certain locations as required by law.

Chevron Corporation is one of the world's leading integrated energy companies. Through its subsidiaries that conduct business worldwide, the company is involved in virtually every facet of the energy industry. Chevron explores for, produces and transports crude oil and natural gas; refines, markets and distributes transportation fuels and lubricants; manufactures and sells petrochemicals and additives; generates power; and develops and deploys technologies that enhance business value in every aspect of the company's operations. Chevron is based in Houston, Texas. More information about Chevron is available at www.chevron.com.

Chevron is an Equal Opportunity / Affir…