Administrative Assistant

Chevron; Georgia; On-site; USD 60,000 - 85,000; Full time

Job summary

Chevron is seeking an Administrative Assistant in the United States (Georgia) to provide high-level executive support to the Learning & Talent Leadership Team. The role includes calendar management, travel planning, and preparing communications and reports.

You will coordinate meetings, support workforce planning and change initiatives, and manage budgets and vendor relations. Strong MS 365 skills, organization, and discretion are essential for success in this fast-paced environment.

Qualifications

• High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 8+ years of administrative, business operations, project coordination, or executive support experience.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Excel, PowerPoint, Teams, SharePoint, and related collaboration tools.
• Strong organizational, project coordination, and stakeholder management skills.
• Excellent written and verbal communication skills.
• Ability to analyze information, exercise sound judgment, and handle highly confidential matters with discretion.
• Proven ability to prioritize competing demands, meet deadlines, and deliver high-quality results with minimal supervision.

Responsibilities

• Provides strategic executive support to the Learning & Talent Leadership Team, including calendar management, meeting coordination, travel planning, and leadership communications.
• Supports organizational effectiveness through workforce planning, leadership transitions, space planning, and change management activities.
• Coordinates leadership meetings, town halls, employee engagement initiatives, learning events, and special projects.
• Develop presentations, reports, dashboards, and executive communications to support strategic decision-making.
• Manages SharePoint sites, distribution lists, organizational data, and knowledge management resources.
• Supports budget administration, vendor management, purchase orders, invoices, accruals, and expense reconciliation.
• Partners with Human Resources, Finance, Communications, Real Estate, Facilities, and other stakeholders to execute business priorities.
• Establishes and improves processes, tools, and operational practices that enhance organizational efficiency and employee experience.
• Handles highly confidential business and personnel information with professionalism, discretion, and sound judgment.

Skills

Microsoft 365

Outlook

Excel

PowerPoint

Teams

SharePoint

Communication

Stakeholder management

Project coordination

Organizational skills

Discretion

Education

High School Diploma or equivalent

Associate’s or Bachelor’s degree (preferred)

Tools

SharePoint administration

Power BI reporting

Job description

Total Number of Openings

1

Chevron is accepting online applications for the Administrative Assistant positionthrough 09, 07, 2026 at 11:59 p.m. CST.

Title: Administrative Assistant

Job Family: Administrative Support

Supports the Learning & Talent Leadership Team through executive administration, business operations, organizational planning, data reporting, leadership communications, and coordination of strategic initiatives.

Responsibilities for this position may include but are not limited to:

• Provides strategic executive support to the Learning & Talent Leadership Team, including calendar management, meeting coordination, travel planning, and leadership communications.
• Supports organizational effectiveness through workforce planning, leadership transitions, space planning, and change management activities.
• Coordinates leadership meetings, town halls, employee engagement initiatives, learning events, and special projects.
• Develop presentations, reports, dashboards, and executive communications to support strategic decision-making.
• Manages SharePoint sites, distribution lists, organizational data, and knowledge management resources.
• Supports budget administration, vendor management, purchase orders, invoices, accruals, and expense reconciliation.
• Partners with Human Resources, Finance, Communications, Real Estate, Facilities, and other stakeholders to execute business priorities.
• Establishes and improves processes, tools, and operational practices that enhance organizational efficiency and employee experience.
• Handles highly confidential business and personnel information with professionalism, discretion, and sound judgment.

Required Qualifications:

• High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 8+ years of administrative, business operations, project coordination, or executive support experience.
• Demonstrated experience supporting senior leaders and managing multiple priorities in a fast-paced environment.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Excel, PowerPoint, Teams, SharePoint, and related collaboration tools.
• Strong organizational, project coordination, and stakeholder management skills.
• Excellent written and verbal communication skills.
• Ability to analyze information, exercise sound judgment, and handle highly confidential matters with discretion.
• Proven ability to prioritize competing demands, meet deadlines, and deliver high-quality results with minimal supervision.

Preferred Qualifications:

• Experience supporting senior leadership teams within Human Resources, Talent, Learning, or other corporate functions.
• Experience with SharePoint administration, Power BI reporting, and process improvement initiatives.
• Experience planning and executing leadership meetings, employee engagement activities, and large-scale events.

Relocation Options:
Relocation will not be considered.
International Considerations:
Expatriate assignments will not be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

U.S. Regulatory notice:

Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at [e-mail].

Chevron participates in E-Verify in certain locations as required by law.