Senior Legal Assistant

Chevron; San Ramon (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

Chevron is seeking a Senior Legal Assistant based in San Ramon, CA to provide high‑level administrative support to the Chief Counsel. The role focuses on managing calendars, coordinating complex meetings, and arranging domestic and international travel.

Ideal candidates will have 5+ years of legal administrative experience, strong confidentiality, and advanced MS Office skills. The position requires discretion and superb organizational abilities to support a fast‑paced, high‑stakes legal team.

Qualifications

• Associate’s degree or equivalent required.
• 5+ years of legal administrative experience supporting attorneys or senior leaders.
• Maintain utmost confidentiality and adapt to changing demands.
• Manage active calendars and complex travel.
• Prioritize, meet deadlines, and exercise good judgment.
• Strong interpersonal and problem‑solving skills.
• Effective written and oral communication at all levels.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage the Chief Counsel’s calendar, priorities, and external demands.
• Coordinate meetings with executives, internal teams, and external contacts; act as primary contact.
• Arrange domestic and international travel with detailed itineraries and expense tracking.
• Coordinate all meeting logistics and resolve scheduling conflicts.
• Assist calendar planning for the Chief Counsel and year-long scheduling.
• Manage travel requirements including visas and passports.

Skills

Confidentiality

Calendar management

Travel coordination

Communication

MS Office proficiency

Organizational skills

Time management

Attention to detail

Education

Associate’s degree or equivalent

Bachelor’s degree (preferred)

Tools

SharePoint

iManage

TeamConnect

SAP Concur/CTREX

MS Copilot

Job description

Total Number of Openings

1

Chevron is accepting online applications for the position of Senior Legal Assistant through September 9th** , 2026, at 11:59 p.m. (Pacific)**.This position will be based in San Ramon, CA.

Strategic Issues & International Litigation (SI&IL) seeks an experienced Senior Legal Assistant to provide high-level administrative support to the Chief Counsel, who will manage this position. Responsibilities include coordinating complex schedules and organizing travel arrangements both domestically and internationally.

The ideal candidatemustmanage confidential information with discretion, exercisesound judgment, efficiently handledemanding workloads, and coordinate complex schedules and travel. Initiative,self-motivation,accuracy, attention to detail,independent decision-making,stronginterpersonaland problem-solvingskills, plus theabilityto multitask, are essential.

The Strategic Issues & Litigation Group (SI&L)is responsible forthe oversight, evaluation, and management of complex, high-stakes litigation,investigationsand advice.TheSenior Legal Assistantwill be part of SI&L’s tightly integrated team coordinatingstrategiclegalmattersand providing comprehensive, high-quality legal advice and advocacyin a fast-pacedanddynamicenvironment.TheSenior Legal Assistantis expected to be an involved, strongly productive member of the team.Professionalism and discretion in dealing withexecutive assistantsandin-house and outsidecounsel are crucial.Likewise, the ability to work collaboratively withteam membersandexternalstakeholdersis critical.The position requires a candidate with a commitment tocontinuouslylearning and expandinghis or herskills.

Responsibilities for this position may include but are not limited to:

• Effectively manage the Chief Counsel’s calendarby assessingprioritiesandinternal and externaldemands.

• Coordinatemeetings with senior executives, internal teams, and external contacts, including managingcomplex,multi-party meetingsand serving as the primary administrative point of contact forinternal andexternal parties(managescheduling,logistics, agendas, attendees, pre-read materials, etc.).

• Arrange both domestic and international travel, prepare detailed itineraries,supply any supportiveinformationandtrack business and travel expenses for thorough reporting.

• Coordinate all aspects of meetinglogistics,includingproactively resolvingscheduling conflictsandprioritizing critical matters.

• Assistwith the planning of the Chief Counsel’s calendar for the year.

• Managetravelrequirements including visas, immunizations, photos, and passport renewals.

• Promptly address urgent matters to ensure all deadlines are met, apply sound judgment in delegating tasks, and promote effective teamwork and collaboration within the group.

• Communicate professionally with senior executives and executive assistants.

• UseiManageto uploadand manage teamdocumentsand revise legal documents within tighttimeframes.

• Investigate inquiries andrelieveleadersofadministrative responsibilities, acting as an information resource for SI&IL.

• Draft, update, revise and trackdocuments using MSOffice Suite.

• Handle privileged and confidential documents,including attorney-client communications and attorney workproduct,with strict adherence to applicable confidentiality protocolsandinformation-securityrequirements.

• Assistwithinternal reporting requirements, including tracking required actionsandsubmission deadlines,following up withcontributors, and coordinating withattorneysas needed.

• SupportSI&ILby preparing correspondence, presentations, and reports.

• Organizelogistics, develop agendas, and gather presentation materials for meetings, conferences, and special occasions.

• Establish andmaintainlegal matters within theTeamConnectmattermanagement system.

• Manage electronic billings, invoices, and payments within and outside of theTeamConnectmatter management system and set up vendors.

• Act as an information resourcearoundcomputer systems,supportsoftwareand hardware technical support.

• Support the Chief Counsel’s performance management processes(PMP), including scheduling and coordinating PMP sessions with direct reports,compilingand tracking feedback materials, and managing the annual review calendar.

• Assistwith other duties and special projects, as assigned bythe ChiefCounsel and other team membersas needed.

• Assistand providebackup coverage to other legal assistants.

Required Qualifications:

• Associate’s degree or equivalent

• 5+ years of legal administrative experience supporting attorneysor senior leaders

• Strong ability tomaintainthe utmost confidentiality and adaptability to changing demands

• Demonstrated experience managing active calendars and complex travel

• Proven ability to prioritize, meet deadlines, and exercise good judgment

• Strong interpersonal and problem‑solving skills

• Ability to communicate effectively (oral and written) at all levels of the organization

• ProficiencyinMicrosoft OfficeSuite

• Strong organizational skills and attention to detail

• Ability toactpromptlyundertight deadlines

Preferred Qualifications:

• Bachelor’s degree

• Experience providing direct executive-level support in a complex, high-stakes legal environment, including coordination withsenior executives’ assistantsandseniorin-house andoutside counsel

• Experience coordinating meetings and travel across multiplenational andinternational time zones

• Proven ability tosupportmultipleworkstreams, collaborate with outside and internal teams, set andmaintaincalendars, schedules and agendas, and keep communications clear andtimely

• Experience with e-billing, matter management systems,setting up vendors in payment systems,andcorporate expense reporting

• Experiencewithadministrative work related tointernal budgeting and finance processes

• NotaryPublic

• Knowledge of the litigation processand technology

• ProficiencyinSharePoint,iManage,TeamConnect, and SAP Concur/CTREX

• Familiarity withAItools,including MS Copilot

Relocation Options:

Relocation will not be considered.

International Considerations:

Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

Regulatory Disclosure for US Positions

• The compensation and reference to benefits for this roleislisted on this posting in compliance with applicable law. Please note that the compensation and benefits listed below are only applicable for U.S. payroll offers.

• Theanticipatedsalary range for this position is $80,100– $120,100.** **The selected candidate’s compensation will bedeterminedbased on their skills, experience, and qualifications.

• Chevron offers competitive compensation and benefits programs whichinclude, but is not limited to, variable pay, health care coverage, retirement plan, protection coverage, time off and leave programs, training and development opportunities and a range of allowances connected to specific work situations. Details are available at http://hr2.chevron.com/.

U.S. Regulatory notice:

Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at [e-mail].

Chevron participates in E-Verify in certain locations as required by law.