Administrative Assistant

metalsusacareers; Ambridge (Beaver County); On-site; USD 26,000 - 29,000; Full time

Job summary

Metals USA in Ambridge, PA is seeking an Administrative Assistant to perform a variety of clerical duties, answer phones, file records, run reports, and manage data entry with accuracy.

The role requires a High School Diploma and at least two years of clerical experience; proficiency with Microsoft Office and basic Access/ERP skills are a plus; you will work in a busy office with attention to confidentiality and teamwork.

Qualifications

• High School Diploma or equivalent required.
• Minimum 2 years clerical or administrative experience.
• Ability to communicate effectively with internal and external customers.
• Proficiency with Microsoft Office and basic database tools.

Responsibilities

• Answers phones, files, maintains records and databases.
• Maintains electronic and hard copy filing system.
• Processes applications or forms, runs basic reports.
• Distributes documents, sorts and routes mail.
• Performs data entry, copying, faxing, scanning and receptionist duties.
• Conducts basic research to provide answers or best course of action in non-routine situations.
• Assists in resolving administrative problems.
• Maintains regular and predictable attendance.
• Adheres to Code of Conduct and confidentiality requirements.
• Adheres to company policies, safety regulations, and performs related duties.

Skills

Communication skills

Time management

Data entry

Attention to detail

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Office

Access database

ERP

Data reporting

Job description

Administrative Assistant

Metals USA is seeking an Administrative Assistant in Ambridge, PA. Metals USA is a solid, growth oriented, carbon steel (plate, beam and tube) distribution center servicing the defense, commercial, construction, aerospace and fabrication industries.

Position Summary:

The Administrative Assistant performs a variety of administrative or clerical duties with minimal variation and requires moderate skill level.

Responsibilities:

• Answers phones, files, maintains records and data bases.
• Maintains electronic and hard copy filing system.
• Processes applications or forms, running basic reports.
• Distributes documents, sorts and routes mail.
• Performs data entry, copying, faxing, scanning and receptionist duties.
• Conducts basic research to provide answers or best course of action in non-routine situations.
• Assists in resolving any administrative problems.
• Regular and predictable attendance is required to perform the duties of an administrative assistant.
• Adheres to Reliance Steel and Aluminum's Code of Conduct as well as customer confidentiality requirements.
• Adheres to established company policies and procedures paying special attention to safety regulations.
• Performs other related duties as required.

Physical Demands:

Occupation requires being sedentary less than or equal to 75% of the time ( < 6 hours per day)

• Sitting, standing, hearing, talking, handling/fingering, reach outward, reach above shoulder, walk, climb, squat or kneel, bend
• Regularly work on repetitive tasks
• Regularly work on multiple concurrent tasks with constant interruptions

Work Environment:

May be exposed to some of the following working conditions.

• Working inside an office/cubicle environment
• Quiet to moderate noise levels
• Dust, fumes and airborne particles
• Moderate to heavy telephone activity

• High School Diploma or equivalent
• Minimum 2 years clerical or administrative experience
• Ability to communicate oral & written effectively with both internal & external customers
• Demonstrated ability to work independently and as a team.
• Computer Literacy to include Microsoft Office Products: Excel and ERP
• Proficiency with Microsoft Office software (Word, Access, Excel, PowerPoint)
• Ability to enter data efficiently, timely and correctly in order to meet deadlines
• Ability to adhere to standard office practices and procedures to include, filing, customer service, attention to detail, organizational management and time management
• Ability to interface effectively with all departments to foster a success-oriented, deadline driven organization
• Attention to detail and a high level of accuracy and attention to detail
• Ability to demonstrate professionalism & diplomacy to include telephone etiquette
• Experience creating and maintaining an Access database system.
• Knowledge of fundamental concepts, practices and procedures and is able to succeed in a fast-paced environment
• Most duties are clearly defined and require limited discretion, independent judgment and ingenuity

Metals USA offers a competitive starting hourly rate of $19.00 - $21.00 and benefits plus upward mobility professional growth.

Metals USA is committed to creating and maintaining a workplace free of substance abuse.

Metals USA provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.