Administrative Assistant

Compunnel Inc.; Alpharetta (GA); On-site; USD 40,000 - 70,000; Full time

Job summary

An innovative firm is looking for a proactive Administrative Assistant to provide high-level support within its Technology Division. This dynamic role requires exceptional organizational skills and the ability to manage complex schedules while supporting both day-to-day operations and strategic initiatives. The ideal candidate will thrive in a fast-paced environment, demonstrating professionalism and discretion. Join a collaborative team where your contributions will enhance operational efficiency and foster strong relationships across the organization. If you're detail-oriented and ready to make an impact, this opportunity is perfect for you.

Qualifications

• 3+ years of experience in administrative support, preferably in Technology or Cybersecurity.
• Proficiency in Microsoft Office Suite and collaboration tools.

Responsibilities

• Coordinate complex calendars for senior executives and manage scheduling conflicts.
• Facilitate communication between management and stakeholders, ensuring timely updates.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Communication Skills

Multitasking

Discretion

Education

High School Diploma

Bachelor’s Degree

Tools

Microsoft Office Suite

Zoom

Microsoft Teams

Concur

Workday

Jira

Job description

Job Overview:

We are seeking a proactive, flexible, and detail-oriented Administrative Assistant to provide high-level administrative support to senior leaders and teams within our Technology Division. The ideal candidate is a self-starter who thrives in a dynamic, fast-paced environment and is comfortable managing complex schedules, navigating competing priorities, and building relationships across a matrixed organization. This role demands discretion, a high degree of professionalism, and the ability to support both day-to-day operations and strategic initiatives.

Key Responsibilities:

• Coordinate and manage complex calendars for multiple senior executives, including resolving scheduling conflicts and prioritizing meeting requests.
• Facilitate seamless communication between senior management and key stakeholders, ensuring timely updates and follow-ups.
• Organize cross-functional and cross-time zone meetings, including all logistics such as booking rooms, setting up AV, and arranging catering.
• Manage domestic and international travel arrangements, including visa processing, itinerary planning, and accommodation logistics.
• Submit and track expense reports, procurement requests, and IT administrative needs in accordance with corporate policies.
• Support the planning and execution of departmental events, offsites, and team forums.
• Build and maintain a network of contacts both within and outside the organization to facilitate collaboration.
• Provide coverage and backup support for administrative colleagues during absences.
• Collaborate with the departmental Chief of Staff on special initiatives and ad hoc projects.

Qualifications:

• Minimum of 3 years of experience in an administrative support role, preferably within a Technology or Cybersecurity environment.
• High school diploma or GED required; bachelor’s degree preferred.
• Outstanding organizational and time-management skills, with a keen eye for detail.
• Strong multitasking capabilities and the ability to pivot effectively in a high-demand setting.
• Excellent interpersonal and communication skills, including professional phone and email etiquette.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Zoom and Microsoft Teams.
• Familiarity with enterprise tools such as Concur, Workday, and Jira is highly desirable.
• Ability to handle confidential information with discretion and professionalism.
• Positive, solution-oriented mindset and adaptable team player.