Administrative Assistant

Stampede Culinary Partners; Alma (KS); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

HSA/FSA options

401(k) with company match

Pension plan after 1 year

Floating holidays

Mental health support program

Employee discounts on meat and veggies

On-site parking

Job summary

Stampede Culinary Partners, Inc. in Oak Lawn, IL is seeking a dedicated Administrative Assistant to handle front- and back-office duties, data entry, and document preparation.

This role supports shipping, inventory, audits, and compliance tasks while ensuring accurate records across production and office processes. The position requires 2+ years of administrative experience, proficiency with MS Word/Excel, and strong communication skills.

Qualifications

• 2+ years of administrative experience, including word processing and clerical duties.
• Proficiency with computers, including MS Word and Excel.
• Ability to multi-task and maintain organized records.
• Excellent communication and customer service skills.

Responsibilities

• Handle incoming calls, greet visitors, and route mail to keep operations flowing.
• File critical documents and input key operational data for shipping and receiving.
• Prepare and manage shipping/receiving documentation and reports.
• Assist audits, compliance paperwork, and food safety requests.
• Order office supplies and manage licenses and certificates.
• Support onboarding, training, and first aid as needed.

Skills

2+ years administrative experience

Typing / word-processing

Excellent communication

Customer service

Multi-tasking

Education

High school diploma or GED

Tools

MS Word

MS Excel

MS Office Suite

Job description

If you have 2+ years of admin experience, excel in word processing software, enjoy performing clerical duties, and love being the backbone of a thriving operation, become a full-time Administrative Assistant at Stampede Culinary Partners, Inc. in Oak Lawn, IL!

THE BENEFITS:

• Competitive pay
• Health, dental, and vision insurance
• HSA/FSA options
• Short- and long-term disability coverage (STD/LTD)
• Life and AD&D insurance
• Accident insurance
• Group hospital indemnity insurance
• Pet insurance
• 401(k) with company match
• Pension plan after 1 year
• Floating holidays
• Mental health support program
• Employee discounts on meat and veggies
• Event BBQs and recognition programs
• On-site parking and bus route access

ABOUT US:

Stampede Culinary Partners, Inc. is an innovative protein solutions company that focuses on custom protein development and processing. Our customers include leading restaurants, top retailers, leading food service distributors, home delivery customers, and other emerging segments. The ability to satisfy our mission depends largely on our greatest asset, our employees! Our company culture is built on the expertise and experience of all our employees and driven by the 5 pillars that we hold ourselves to daily: perform passionately, challenge directly and respectfully, commit to teamwork, and embrace innovation.

OUR IDEAL CANDIDATE:

We're looking for an Administrative Assistant who can work 40 hours per week at our Oak Lawn, IL office and meet the following qualifications:

• High school diploma or GED
• 2+ years of administrative experience, including word processing, document control, and preparation of spreadsheets and other documents
• Proficiency with computers, including MS Office Word and Excel
• Ability to multi-task
• Excellent communication and customer service skills
• Great typing and word-processing skills

Being bilingual is a plus!

IS THIS THE OPPORTUNITY YOU'VE BEEN LOOKING FOR?

As our Administrative Assistant, you'll be the backbone of our Oak Lawn facility, ensuring smooth admin and clerical operations from start to finish. Your day will start by managing incoming calls, greeting visitors, and routing mail, keeping everything organized and flowing. You'll take charge of filing critical documents, including sales orders, production reports, and inventory logs, making sure every detail is accounted for. Your skills in data entry and document preparation will be essential as you input key operational data and assist in creating shipping and receiving documentation. You'll also be the go-to liaison for audits, compliance paperwork, and food safety team requests, keeping everything up to code.

Beyond admin tasks, you'll play a key role in ordering and managing office supplies, scheduling USDA work assignments, and ensuring all business licenses and certificates are up to date. Plus, as the Human Resources & Safety Liaison, you'll help onboard new employees, assist with training, and provide first aid as needed. With a mix of admin and clerical duties, operational support, and HR tasks, no two days will be the same-you'll always be making an impact!