Administrative Assistant

NWI Defense; Albany (OR); On-site; USD 40,000 - 55,000; Full time

Job summary

NWI Defense in Oregon is seeking an Administrative Assistant to support front-end office operations. You will perform a variety of clerical and financial tasks, maintain files, process purchasing documents, and liaise with vendors and customers to keep the office running smoothly.

The role requires a self-starter with strong attention to detail, good communication, and the ability to manage multiple duties in a fast-paced environment. Prior Epicor ERP experience is preferred.

Qualifications

• High School Diploma/GED required.
• Minimum of two years of clerical/finance experience or equivalent education.
• Epicor ERP software experience preferred.

Responsibilities

• Perform computer-based tasks using MS Office (Word and Excel).
• Maintain vendor and customer files.
• Handle receptionist duties and visitor control.
• Maintain office supplies through regular inventory.
• Assist with month-end closing as needed.
• Support purchasing activities, including creating purchase orders and coordinating with suppliers.

Skills

MS Word

MS Excel

MS Office

Communication skills

Education

High School Diploma/GED

Two years clerical/finance experience or education equivalent

Tools

Epicor ERP

Job description

A new career is waiting for you
at NWI Defense!

Why NWI Defense?

At NWI Defense, we are pioneers in the forging and machining of rare metals. Our team is made up of some of the most talented professionals in the industry, and we pride ourselves on fostering a collaborative and creative environment. Our streamlined approach promotes a culture of unmatched innovation, making us a leader in the field.

Career Opportunities at NWI Defense

Explore our career opportunities and take the first step towards joining a team where your skills and talents will be valued and nurtured. Whether you are an experienced professional or just starting your career, we offer a range of positions that can help you grow and excel in the industry.

Successful candidatefor the position ofAdministration Assistant willperform various administrative, clerical and financial tasks to support our front-end office.Must be a motivated self-starter and havethe ability to work diligently to help maintain smooth office operations. Candidate must be dependable and highly organized with strong attention to detail and great communication skills.

ESSENTIAL DUTIES, RESPONSIBILITIES & ACCOUNTABILITIES include the following:

• Computer skills, proficient with MS Office applications (Word andExcel)
• Perform filing and copying
• Maintain vendor and customer files
• Receptionist duties and visitor control
• Regular inventory for office supplies
• Assist with month end closing (as needed)
• Participate in special projects and perform other duties as required
• Adhere to all company policies and procedures

Additional Duties and Responsibilities:

• Assist in preparing visual aids for weekly and monthly meetings
• Maintains safe operations by keeping work area clean and organized
• Maintains continuity among team by documenting and communicating actions, irregularities and continuing needs
• Updates job knowledge by participating in educational opportunities; reading technical publications, etc.
• Participate in required meetings & trainings
• Holiday Party Planning
• Provide administrative support for purchasing activities, including creating purchase orders and coordinating with suppliers.
• Able to cross train into other departments as needed

Scope of Position

• This position is intended to provide administrative support wherever needed throughout the organization. Because business priorities change, the Administrative Assistant is expected to perform duties that are reasonably related to the position, even if they are not specifically listed in this job description. Responsibilities may change or expand as the needs of the business evolve.

Accountabilities of All Employees

• Advising your manager of any situations or opportunities that could help you complete or improve the work assigned to you
• Demonstrating work behaviors consistent with the company values and work within prescribed boundaries, including company policies, standards, procedures and any legislative requirements

QUALIFICATIONS
To perform this job successfully, the candidate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High School Diploma/GED
• Minimum of two (2) years of experience in clerical/finance fieldor education equivalent
• Epicor ERP software experiencepreferred

Language Skills

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

NWI Defense provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.