Production Control Coordinator

Whelan Machine; Louisville (KY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive pay

Great benefits

Quarterly incentives

Growth opportunities

DoD mission impact

World-class precision

New facility

Job summary

Whelan Machine & Tool LLC in Louisville, KY is seeking a Production Administrative Assistant to support planning and production activities on the manufacturing floor. The role focuses on organizing production information, maintaining records, and ensuring timely execution of tasks across departments.

The ideal candidate has ERP/MRP experience, strong MS Office skills (Excel), and excellent communication. APICS CPSM or NAV experience is a plus, with a workplace that values growth and quality.

Qualifications

• Experience coordinating production information and maintaining accuracy in records.
• Strong ERP/MRP experience and MS Office proficiency (Excel emphasis).
• Excellent organizational, written, and verbal communication skills.

Responsibilities

• Support daily production planning and administrative activities.
• Maintain production documentation, travelers, and records.
• Monitor reports for missing information, overdue actions, and scheduling concerns.
• Track open jobs and follow up with internal departments and outside vendors.
• Maintain accurate information within Microsoft Dynamics NAV.
• Coordinate communication between Planning, Production, Purchasing, Shipping, Quality and Management.

Skills

Production Control

Excel

MS Office

Written and verbal communication

Education

APICS CPSM or similar certification

Microsoft Dynamics NAV experience

Tools

ERP/MRP systems

Microsoft Dynamics NAV

Job description

Attention! Now Hiring …

Looking forward to your next big opportunity?

Whelan Machine is growing, and we want YOU to join our team!

We’re proud to be part of the Department of Defense (DoD) and offer you a chance to work in an exciting, fast-paced industry.

Supporting the mission with world-class precision is at the heart of what we do.

Whelan Machine is a mission-critical supplier of high-precision machining for the U.S defense industrial base. We offer quarterly incentive pay and the opportunity to work in our new and improved 70,000-square foot facility!

• Competitive pay
• Great benefits
• Quarterly incentive pays
• A workplace that values YOUR skill and growth
• Be part of the DoD and helping make a difference
• Supporting the mission with world-class precision
• Brand-new 70,000 sq. ft. facility

Our mission is to build a world-class team of skilled professionals, and we want YOU to be a part of it.

If you're in Louisville or nearby, don't miss this opportunity!

Position Summary

The Production Administrative Assistant provides administrative and operation support to the Planning and Production functions by coordinating production information, maintaining accurate records, and proactively assisting with the daily execution of production activities. This position plays a key role in keeping work moving by identifying outstanding items, following up across departments and ensuring critical production information is accurate, organized, and available when needed.

The position is expected to operate with a high level of independence. Must be able to recognize priorities, organize their workload and proactively contribute to the success of the Planning and Production departments without requiring continuous direction.

Key Responsibilities

• Support daily production planning and administrative activities
• Maintain production documentation, travelers, and records
• Monitor reports for missing information, overdue actions, and scheduling concerns
• Track open jobs and follow up with internal departments and outside vendors
• Maintain accurate information within Microsoft Dynamics NAV
• Coordinate communication between Planning, Production, Purchasing, Shipping, Quality and Management

Qualifications

Required

• Production Control experience in a manufacturing environment
• ERP/MRP experience
• Strong Microsoft Office skills, especially Excel
• Excellent organizational, written, and verbal communication skills.

Preferred

• Microsoft Dynamics NAV experience
• APICS/CPSM or similar certification

Physical & ITAR Requirements

• Access to ITAR-controlled technical data and CUI requires verification of U.S. Person status prior to employment.
• Ability to stand for extended periods on a manufacturing floor; regularly lift and carry up to 35 lbs.; frequent bending, reaching, and use of hand tools; use of appropriate PPE (safety glasses, hearing protection, steel-toe footwear) at all times on the production floor. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• This position is performed on the Whelan Machine & Tool production floor, a manufacturing environment with exposure to machine noise, cutting fluids, and moving equipment. Standard shift schedules apply; overtime may be required to support production and delivery commitments.

Whelan Machine & Tool LLC is an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status. This position requires access to information subject to U.S. export control regulations (ITAR/EAR); employment is contingent upon verification of U.S. Person status.