Administrative Assistant 4

Northrop Grumman; Rolling Meadows (IL); On-site; USD 64,000 - 106,000; Full time

Job summary

Northrop Grumman in Rolling Meadows, IL, is seeking an Administrative Assistant to support the Director of Manufacturing Operations. The role requires meticulous calendar management, meeting coordination (in-person and hybrid), travel planning, expense reporting, and cross‑functional communication with internal and external stakeholders.

The ideal candidate will be proficient in Microsoft 365 tools (Outlook, Word, Excel, PowerPoint, SharePoint), demonstrate initiative, and work effectively both

Qualifications

• Bachelor’s degree or higher with relevant administrative experience, or equivalent experience.
• Experience organizing schedules, meetings, and travel arrangements.
• Proficiency in Word, PowerPoint, Outlook, and Excel; experience with Concur.

Responsibilities

• Manages leadership calendars, including scheduling and resolving conflicts.
• Coordinates in-person and hybrid meetings; prepares materials and room/tech setup.
• Arranges domestic travel and prepares expense reports.
• Provides back-up admin support to VP of Manufacturing when needed.
• Maintains collaboration sites and supports special projects.

Skills

Scheduling

Communication

Interpersonal skills

Organization

Independent work

Education

Bachelor's degree

Associate's degree

High School diploma or equivalent

Tools

Microsoft Office Suite

Concur

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems is a trusted provider of mission‑enabling solutions for global security. We have a wide portfolio of secure, affordable, integrated, and multi‑domain systems and technologies. Our differentiated battle management and cyber solutions deliver timely, mission‑enabling information and provide superior situational awareness and understanding to protect the U.S. and its global allies.

Administrative Assistant to Director of Manufacturing Operations

The position is full-time on-site and located in Rolling Meadows, IL.

In this role, the selected candidate will be highly motivated, collaborative, detail orientated, assertive as necessary, and friendly in the performance of the Administrative Assistant role. The selected candidate must be able to professionally and effectively communicate both written/verbally with internal and external representatives of all levels; demonstrating tact, diplomacy, discretion and judgment when conveying and gathering and sharing relevant information.

The selected candidate will be responsible for, but not limited to the following:

• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
• Manages leadership calendars, including scheduling, prioritizing, and resolving conflicts; coordinates meeting logistics; and supports basic follow‑up on key correspondence.
• Performs office functions such as arranging in‑person and hybrid meetings/conferences; preparing materials and room/technology setup; and responding to and routing as‑needed calls to ensure timely and accurate follow‑up
• Assists in maintaining the organization's collaboration electronic sites and folders. Follow‑up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to assignments.
• Assists in event planning and activities of major organization initiatives and reviews. Operate independently to meet requirements of leadership team and offer expertise to assist other functions within the organization.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow‑through of assigned tasks.
• The selected individual will be adept in the use of Microsoft 365 and other collaboration/productivity tools (e.g., Outlook, Teams, Word, Excel, PowerPoint, SharePoint) and will work with minimal supervision while exercising good judgment; demonstrating flexibility and agility; prioritizing multiple tasks with competing deadlines; managing schedule conflicts; and providing excellent follow‑through.
• Arranges domestic travel and prepares expense reports.
• Provide back‑up admin assistance to VP of MFG when necessary.

Competencies For Success

• Articulate and possess excellent verbal and written communication skills
• Must possess strong interpersonal skills and be able to work amicably with a diverse work force
• Must possess a high level of initiative
• Excellent time management skills and the ability to prioritize work
• Ability to adapt to a changing environment
• Must be organized and detail oriented
• Ability to work well independently and as part of a team
• Ability to effectively handle multiple tasks
• Ability to exercise discretion and respect confidentiality concerning employee information and company records

Basic Qualifications For The Administrative Assistant 4

• Bachelor’s degree with 2 or more years of relevant administrative work experience; OR an Associate’s degree with a minimum of 4 years of relevant administrative work experience; OR a High School diploma or equivalent with 6 or more years of relevant administrative work experience.
• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements
• Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel
• Experience in Concur

Preferred Qualifications

• Associates degree
• Experience in Workday, I-Buy, NG My IT, ITRIP

What We Can Offer You

Northrop Grumman provides a comprehensive benefits package and a work environment that encourages your growth and supports the mutual success of our people and our company. Northrop Grumman benefits give you the flexibility and control to choose the benefits that make the most sense for you and your family.

Your benefits will include the following: Health Plan, Savings Plan, Paid Time Off, and Additional Benefits, including Education Assistance, Training and Development, 9/80 Work Schedule (where available), and much more!

Primary Level Salary Range: $63,500.00 - $105,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.