Administrative Assistant

APS Health Care PR; Aguadilla (PR); On-site; USD 32,000 - 42,000; Full time

Job summary

APS Health Care PR is seeking an Administrative Assistant to support the Clinic Administrator with patient admissions, demographic data, and basic billing forms. You will collaborate on claims, inventory, and supplies to keep daily operations smooth.

The role requires at least 2 years in an administrative position, strong MS Word/Excel/Outlook skills, and knowledge of medical billing. On-site work in Aguadilla, PR is expected.

Qualifications

• High School degree required.
• Minimum 2 years of administrative assistant experience.
• Experience with medical billing and clinic processes preferred.

Responsibilities

• Responds to calls and arranges solutions.
• Receives patients for admission and completes demographic and billing forms.
• Assists with initial patient orientation and documentation for certifications.
• Manages deductibles and co-payments and maintains patient admission registries.
• Completes reconciliation of deductibles and reports to Billing.
• Organizes and archives records; keeps patient records up to date.
• Maintains stock of clinic materials and forms for daily use.
• Collaborates with the EMR audit process.
• Follows CMS guidelines and other regulatory requirements.
• Performs other duties as assigned by manager/supervisor.

Skills

Medical billing knowledge

MS Word

Excel

PowerPoint

Outlook

Education

High School degree

Job description

The Administrative Assistant provides support for the Clinic Administrator duties, which may include but is not limited to patient admission, completion of patient demographic sheets, preparation of claim forms, keeping record of
patient appointments and visits, among others. This key individual will collaborate with the Clinical Administrator for the effective completion of claims, inventory preparations and ordering necessary supplies.

Essential Functions:

1. 1. Responds calls and arranges proper solutions.
2. 2. Receives patients for admission and completes initial demographic forms. Completes patient information and billing forms such as: health plan information, authorization for disclosure, payment options, guides regarding treatment, etc.
3. 3. Assists in initial patient orientation about services and offerings as needed. Collaborates in the preparation of certifications solicited by patients and plans for patient signature is necessary.
4. 4. Collaborates in the preparation of deductibles and/or co-payments as established by the patients’ health plan. Maintains and monitors the accuracy of patient admission registries within the system.
5. 5. Completes reconciliation of deductibles and provides timely reports for the Billing Department.
6. 6. Organizes and archives records, as well as ensures that patient records are up to date.
7. 7. Assembles and monitors a proper stock of materials and forms for clinic daily utilization.
8. 8. Collaborates with the EMR audit process.
9. 9. Complies with all guidelines established by the Centers for Medicare and Medicaid (CMS) and guidelines set forth by other regulatory agencies, where applicable.
10. 10. In addition, all other duties assigned by the manager and/or supervisor.

Education:

• High School degree

Experience:

• Minimum 2 years of experience in administrative assistant position or similar.

Knowledge:

• Knowledge in medical billing, preferably in healthcare setting.
• Personal computer experience should include working with Microsoft Word, Excel, Power Point and Outlook at the intermediate level at a minimum.