Administrative Assistance

Eastern Metal Works, Inc.; Milford (CT); Presencial; USD 40.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical Coverage

Dental and Vision Options

Company Paid Life Insurance

401K with match

Descripción de la vacante

Eastern Metal Works, Inc. in Milford, CT is seeking an organized Administrative Assistant to support a busy construction and fabrication office.

This full-time position requires handling a variety of administrative tasks, data entry, and document management to keep projects on track. The ideal candidate has 5+ years of administrative experience, superb attention to detail, and excellent communication skills.

Formación

• 5+ years of administrative experience in a busy office environment.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication abilities and professional interaction with management, staff, customers and vendors.

Responsabilidades

• Maintain organized electronic and physical files and records.
• Prepare, print, scan, copy, organize, and distribute documents.
• Perform accurate data entry and maintain company records and information.
• Maintain and update project, customer, vendor, and employee documentation.
• Maintain logs, spreadsheets, tracking sheets, and other administrative records.
• Assist with organizing, printing, updating, and distributing project drawings and documents.
• Review documents for accuracy and completeness and follow up on missing information.
• Prepare correspondence, reports, forms, and spreadsheets as requested.
• Coordinate meetings and liaise with office, shop, field, and management personnel.

Conocimientos

Organization & time management

Attention to detail

Written and verbal communication

Office software proficiency

Data entry

Educación

High school diploma or equivalent

Herramientas

Spreadsheets

Email

Office software

Descripción del empleo

Eastern Metal Works is an AISC Certified Fabricator and Erector of structural steel and miscellaneous metals. Eastern Metal Works is a well-established, highly accomplished company serving the General Contractors and Developers in Connecticut and the surrounding markets for over 40 years. EMW manages projects large and small with subcontract values up to and exceeding $5,000,000.

In recent years, EMW has gradually increased its staff as part of its strategic plan for growth. Continuing that plan, EMW is actively looking to add another experienced administrative assistant to our team. The ideal candidate would have 5 or more years of administrativeexperience.

Eastern Metal Works Inc., is seeking an organized, dependable, and detail-oriented Administrative Assistant to provide support in a busy construction and steel fabrication office. This position will handle a variety of administrative responsibilities and requires someone who can manage multiple priorities, maintain accurate records, stay organized, and consistently follow tasks through to completion.

Benefits Include

• Medical Coverage
• Dental and Vision Options
• Company Paid Life Insurance
• 401K, with up to a 4% Match

Daily Responsibilities

• Maintain organized electronic and physical files and records.
• Prepare, print, scan, copy, organize, and distribute documents.
• Perform accurate data entry and maintain company records and information.
• Maintain and update project, customer, vendor, and employee documentation.
• Maintain logs, spreadsheets, tracking sheets, and other administrative records.
• Assist with organizing, printing, updating, and distributing project drawings and documents.
• Review documents and information for accuracy and completeness.
• Follow up internally on missing or incomplete paperwork and documentation.
• Prepare correspondence, reports, forms, spreadsheets, and other documents as requested.

Additional/General Responsibilities:

• Assist with scheduling meeting and attend meeting when required.
• Coordinate with office, shop, field, and management personnel to obtain necessary information and documentation.
• Keep assigned tasks organized and follow through to completion.
• Assist with special projects and other administrative duties as needed.

Position Requirements:

• Full-time, in-person position.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks and meet deadlines.
• Excellent attention to detail and accuracy in a busy, fast-paced environment.
• Strong written and verbal communication skills.
• Proficient computer and general office skills, including spreadsheets, email, electronic files, and data entry.
• Strong follow-up, problem-solving, and ability to learn new processes and systems.
• Dependable, responsible, and able to work independently while contributing as part of a team.
• Professional when working with management, employees, customers, and vendors.
• Ability to appropriately handle confidential and sensitive information.
• High school diploma or equivalent required.
• Previous administrative or office experience preferred.
• Construction or related industry experience is a plus, but not required.