Administrative Assistant

East Coast Metal Systems, Inc.; West Virginia; Hybrid; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401(k)

Paid Time Off

Job summary

East Coast Metal Systems, Inc. is seeking an Administrative Assistant to provide office support to multiple departments, including HR and safety.

The role includes handling calls, assisting Estimating Managers, and supporting production activities. Ideal candidates will have an Associate degree (Bachelor’s preferred), 2–4 years in administration, and strong Microsoft Office skills, with a focus on customer service and detail-oriented work.

Qualifications

• Associates degree required; Bachelor's degree preferred or equivalent experience.
• Two to four years of experience in an administrative position.
• Excellent customer service skills and attention to detail.
• Strong organizational, prioritization, and time management skills.
• Ability to thrive in a fast-paced work environment.
• Proficient in all Microsoft Office applications.

Responsibilities

• Provide administrative and general support to the Office Manager.
• Perform duties for the office which includes handling of phone calls and managing internal and external customers, timely and professionally.
• Assist the Estimating Managers with general administrative functions such as filing, report generation, correspondence letters, and other office duties as assigned.
• Assist the human resources and safety departments in carrying out various programs and procedures for all company employees.
• Participate in administrative staff meetings and attends other meetings and seminars as directed.
• Perform customer service functions by answering employee requests and questions.
• Perform other duties as required or as assigned.

Skills

Customer service

Microsoft Office

Organizational skills

Time management

Prioritization

Fast-paced environment

Education

Associate degree

Bachelor's degree preferred

Tools

None

Job description

East Coast Metal Systems, Inc. (a division of Kalkreuth Roofing and Sheet Metal) is one of the nation's leading composite panel manufacturers. As a leading Eastern region contractor and manufacturer, ECMS specializes in all forms of architectural metals for small, medium and large commercial facilities to serve a wide range of customer needs. Top projects include major healthcare, higher education, and sports facilities as well as automotive, chemical and pharmaceutical facilities.

Position Summary:

The Administrative Assistant performs office support activities for multiple departments. Duties may include answering telephone calls, performing human resources/safety administrative duties, and supporting production activities.

Duties & Responsibilities:

• Provide administrative and general support to the Office Manager.
• Perform duties for the office which includes handling of phone calls and managing internal and external customers, timely and professionally.
• Assist the Estimating Managers with general administrative functions such as filing, report generation, correspondence letters, and other office duties as assigned.
• Assist the human resources and safety departments in carrying out various programs and procedures for all company employees.
• Participate in administrative staff meetings and attends other meetings and seminars as directed.
• Perform customer service functions by answering employee requests and questions.
• Perform other duties as required or as assigned.

Qualifications:

• Associates degree required, Bachelor's degree preferred or equivalent experience
• Two to four years of experience in an administrative position
• Excellent customer service skills and attention to detail
• Strong organizational, prioritization, and time management skills
• Ability to thrive in a fast-paced work environment
• Proficient in all Microsoft Office applications
• Medical, Dental and Vision Insurance
• Disability (Short and Long Term Disability)
• Life Insurance
• 401(k)
• Paid Time Off

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone]
Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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