Administrative and Travel Support Assistant

Randstad USA; Washington (District of Columbia); On-site; USD 40,000 - 43,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

401K plan

Life insurance

Short-term disability

Job summary

Randstad USA is seeking an organized Administrative and Travel Support Assistant for a leading global non-profit. You will manage complex travel itineraries, coordinate high-profile meetings, and provide cross-departmental support across Finance, HR, and Development.

The role requires discretion and a polished customer-service mindset. The ideal candidate brings 5 years of experience, a Bachelor’s degree, and thrives in a fast-paced environment with strong calendar management and vendor

Qualifications

• Experience with coordinating domestic and international travel for staff, consultants, and visitors.
• Strong administrative and event coordination skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Travel coordination & logistics for domestic and international trips, including flights, lodging, visas, ground transport, and itineraries.
• Administrative & event management including calendars, documents, mailings, and meetings.
• Cross-team workflow support including onboarding/offboarding and access coordination.
• Office & vendor operations, including supply levels, facility requests, and SOP maintenance.

Skills

International Travel

Administrative Duties

Education

Bachelors

Job description

Job Details

salary: $29 - $31 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Job Summary

Are you an organized, detail-oriented operations professional with a passion for seamless logistics and high-level administrative coordination? Randstad USA is seeking a dedicated Administrative and Travel Support Assistant to join a leading global non-profit organization dedicated to impactful, mission-driven work. In this versatile role, you will serve as a core anchor for daily operations—managing complex domestic and international travel itineraries, coordinating high-profile meetings and organizational events, and providing vital cross-departmental support across Finance, HR, and Development teams. The ideal candidate thrives in a fast-paced environment, brings a polished customer-service mindset, and exercises exceptional discretion when handling confidential matters. If you excel at calendar management, vendor coordination, and proactive problem-solving.

Responsibilities

• Travel Coordination & Logistics: Arrange complete domestic and international travel packages (flights, lodging, visas, ground transport, itineraries) for staff, consultants, and visitors in alignment with cost-conscious policies and budget guidelines. Provide responsive support for travel changes, cancellations, and urgent issues while maintaining accurate travel records and expense reconciliations for audit purposes.
• Administrative & Event Management: Manage calendars, documents, correspondence, mailings, and routine administrative requests. Coordinate complete event logistics for meetings, retreats, board sessions, and donor events—including room setup, catering, tech needs, attendee communications, and materials preparation.
• Cross-Team Workflow Support: Facilitate administrative onboarding and offboarding procedures, including workstation setup, system access coordination, and orientation materials. Route requests, track action items, and ensure seamless communication across Finance, HR, Development, and program teams.
• Office & Vendor Operations: Monitor office supply levels, equipment needs, facility service requests, and property management interactions. Maintain and update standard operating procedures, vendor documentation, service invoices, and routine compliance filings as assigned.

Skills

• International Travel
• Administrative Duties

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

Education

• Bachelors

Experience

• Experienced
• 5 years

Equal Opportunity Employer

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Inclusion & Accommodations

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay & Benefits

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Posting Duration

This posting is open for thirty (30) days.