Administrative and Office Assistant

CatholicJobs.com; Washington (District of Columbia); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Sacraments access

Holiday PTO

Reduced summer hours

Additional PTO days

Job summary

St. Jerome Institute in Washington, DC is seeking a hospitality-minded Administrative Assistant. This part-time, year-round, in-person role reports to the President and covers front office operations, admissions support, and campus event logistics.

The successful candidate will manage front desk duties, communications, and logistics for both daily operations and special events, including weekends/evenings as needed.

Qualifications

• Front desk and guest-facing duties in a school or similar setting.
• Ability to manage front office operations with warmth and efficiency.
• Experience coordinating events and communicating with families.

Responsibilities

• Manning the front desk during office hours and greeting visitors.
• Managing office and classroom supplies and establishing protocols.
• Supporting Admissions by coordinating visits and maintaining databases.
• Planning and assisting with campus events and logistics.
• Writing family communications and coordinating with staff.

Skills

Front desk operations

Hospitality mindset

Event coordination

Communications

Tools

FACTS

Job description

St. Jerome Institute

Washington, DC

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Role Description

The part-time Administrative Assistant will serve a critical role in building the culture and community of the St. Jerome Institute. This part-time, year-round (but reduced summer hours), in-person position reports to the President and will have responsibilities within (1) front office operations, (2) student admissions and enrollment support, (3) internal and external event logistics, and (4) campus hospitality, beautification, and operations.

The qualified candidate for the position will delight in and have a skill for hospitality, as the school plays host to a range of people from prospective families to visiting guests to current families and faculty. The successful candidate will embrace the "humble things" like answering phones, tidying up public spaces, ensuring coffee is made and cleaned up, and helping sick students call home as he or she will be responsible for manning the front desk and taking all inbound calls during the morning hours.

All in all, the St. Jerome Institute seeks a hospitality-minded individual with a zeal for our mission and a noted skill in organization and logistics to put their "get-things-done attitude" to work in the service of our mission.

Front Office Operations

• Being a light of warmth and welcome to all whom Christ brings across our doorstep
• Faithfully manning the front desk during office hours
• Managing office and classroom supplies
• Establishing sound front office protocols and implementing them
• Admissions Support (supports the Director of Recruitment in these areas):
  • Managing FACTS and maintaining contact databases
  • Scheduling and communicating visits and/or meetings with prospective families and outside supporters (e.g. pastors, K-8 school principals, etc.)
  • Planning and advertising summer camps (to begin in summer 2027)
• Internal/; External Event Logistics:
  • Working closely with the Director of Enrollment in design, planning, and execution of key admissions events such as Open Houses, Shadow Days, etc.
  • Researching and planning key curricular events such as Adventure Days and Practicum Days
  • Assisting in the execution of logistics for campus events like Feast days, Thumos Week, etc.

Operations

• Writing and sending family communications, such as text alerts about snow days and a weekly newsletter
• Overseeing keys, ensuring we are stewards of our lease agreement, overseeing major equipment like copy machines, and serving as point person on tech systems (e.g. setting up an email address for a new team member) and other logistics protocols and elements

Key Details

Hourly role

Part-time, year-round, and in person (includes a range of evening or weekend events) position

Position is located at the Washington, D.C. location.

Reports to the President and collaborates heavily with Director of Enrollment

Benefits

• Access to the Sacraments of the Church as part of the regular life of the school
• Paid time off at major holidays such as Easter, Christmas, and Thanksgiving (Please note: modest remote availability and work will be required during academic holidays to propel projects forward and respond to key communications. This role may need to also do light work on campus over breaks to prepare for close-down and/or start up at longer breaks like Thanksgiving, Christmas, and Easter)
• Reduced summer hours (roughly 9am-3pm Tuesday-Thursday on campus with some light remote work outside of those hours)
• Additional 3 days PTO during the academic year and 6 days PTO during the months of June and July

About The Employer

St. Jerome Institute (SJI) is a classical liberal arts high school that reinvented traditional education to meet the challenges of our time. We are expanding our DC campus and opening a new campus in Northern Virginia Fall of 2026, which is seeking in its founding year to bring into being in a new location what we have already proven possible at our DC campus: that joy and order can thrive together in harmony, that faith and reason are meant to work together, and that humility and the pursuit of excellence are the calling of all young people.