Administrative and Donor Data Specialist (9089)

The Salvation Army; Jackson (MS); Presencial; USD 21.000 - 30.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health Insurance

Aflac policies

PTO

Voluntary Life Insurance

Retirement

Holiday Pay

Descripción de la vacante

The Salvation Army in Jackson, MS is seeking an experienced Administrative Assistant to provide executive-level support to the Divisional Development Director and manage high-level administrative tasks.

You will prepare confidential documents, maintain monthly reports, and oversee donor records across multiple databases to ensure accurate reporting and compliant campaigns.

Formación

• Two year degree or college coursework, supplemented by secretarial courses from a technical or vocational school preferred.
• Four years experience operating/maintaining a donor management system or similar database system or performing advanced level and/or executive level administrative work in a high volume office involving working with database systems.
• Valid State Driver’s License.

Responsabilidades

• Provides executive-level assistance to the Divisional Development Director; responsible for all administrative details; performs high-level office and complex administrative support duties.
• Prepares and/or types a wide variety of professional-level paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction; ensures receipt, updates, and maintains monthly production reports.
• Receives data regarding each marketing campaign; compiles and records information and statistics necessary to generate reports and distribute the same; tracks and reports program development information and progress; processes correspondence and special documents; ensures campaigns are administered in accordance with Salvation Army policies and procedures.
• Serves as the expert in the Territorial Constituent Relationship Management database for offline and online fundraising; monitors and updates donor records as necessary; trains local users in group and individual settings.
• Monitors, tracks and researches donation activity in established donor databases; ensures data transitions appropriately between each system and makes manual adjustments where necessary; ensures databases reconcile and finance records correspond to database activity.
• Serves as a point of contact to donors who have questions regarding their donation; updates the donor management system as necessary; coordinates with the Divisional Finance Department to ensure proper disbursement of credit card donations; collaborates with Territorial counterparts to ensure accurate credit card charges and refunds occur.

Conocimientos

Executive-level administrative support

Office administration

Educación

Two year degree or college coursework + secretarial courses

Herramientas

Donor management system

Database systems

Descripción del empleo

Job Details

Job Location: ALM-Divisional HQ - Jackson, MS, Position Type: Full Time Regular, Salary Range: $18.50 - $18.50Hourly, Job Category: Fundraising & Donor Relations, Schedule / hours: This is a Full Time Position. Monday – Thursday 8:30 am – 4:30 pm ( 60 biweekly hours )

This position is responsible for:

Provides executive-level assistance to the Divisional Development Director; responsible for all administrative details; performs high-level office and complex administrative support duties.

Key Responsibilities

Administrative Responsibilities

• Prepares and/or types a wide variety of professional-level paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction ensures receipt, updates, and maintains monthly production reports.
• Receives data regarding each marketing campaign; compiles and records information and statistics necessary to generate reports and distribute the same; tracks and reports program development information and progress; processes correspondence and special documents; ensures campaigns are administered in accordance with Salvation Army policies and procedures.

Donor Responsibilities

• Serves as the expert in the Territorial Constituent Relationship Management database for offline and online fundraising; monitors and updates donor records as necessary; trains local users in group and individual settings.
• Monitors, tracks and researches donation activity in established donor databases; ensures data transitions appropriately between each system and makes manual adjustments where necessary; ensures databases reconcile and finance records correspond to database activity.
• Serves as a point of contact to donors who have questions regarding their donation; updates the donor management system as necessary; coordinates with the Divisional Finance Department to ensure proper disbursement of credit card donations; collaborates with Territorial counterparts to ensure accurate credit card charges and refunds occur.

Physical Requirements and Working Conditions

• Ability to meet attendance requirements. Ability to read, write, and communicate the English language.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking. Occasional driving is required for this position.
• Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
• Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.

Employee Benefits

• Health Insurance
• Aflac policies
• PTO
• Voluntary Life Insurance
• Retirement
• Holiday Pay

WHAT WE ARE LOOKING FOR IN YOU::

• Two year degree or college coursework, supplemented by secretarial courses from a technical or vocational school preferred,
• and
• four years experience operating/maintaining a donor management system or similar database system or performing advanced level and/or executive level administrative work in a high volume office involving working with database systems
• or
• any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• Valid State Driver’s License.

Equal opportunity Employer: Veterans | Disabled