Administrative and Data Assistant (Hourly)

Austin Community College; Austin (TX); On-site; USD 27,000 - 39,000; Part time

Job summary

Austin Community College is seeking an Administrative and Data Assistant (Hourly) to support the Advancement team with data entry, reporting, and records management. The role requires careful handling of donor data within Raiser's Edge NXT and strong Excel skills.

The position is a part-time hourly role with up to 19 hours per week, based in Austin, Texas. The successful candidate will join a mission-driven public college focused on student success and community development.

Qualifications

• High-volume data entry with accuracy.
• Advanced Excel skills: formulas, pivot tables, dashboards and reporting.
• AFP code of ethical conduct.

Responsibilities

• Perform high-volume data entry with accuracy, including imports/exports into Raiser's Edge NXT.
• Ensure accurate data collection, entry, reconciliation, and reporting for gift and constituent records.
• Review data records for accuracy, completeness, and consistency.
• Assist with BoardSpot and Board Committee tasks for the Senior Director of Advancement Services.
• Update and maintain the Standards Manual and other policies for the Advancement team.
• Enter and process documentation such as forms, reports, surveys, and compliance paperwork.
• Prepare lists and reports to support fundraising analysis and stewardship.
• Support other administrative tasks as needed.

Skills

Data entry

Pivot tables

Dashboards

Reporting

AFP code of ethics

Tools

Raiser’s Edge NXT

Microsoft Office

Google Workspace

Job description

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date.

Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. –AR 4.0300.01

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:

• Values intellectual curiosity and innovative teaching

• Is attracted by the college’s mission to promote equitable access to educational opportunities

• Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.

• Focused on student academic achievement and postgraduate outcomes

• Welcomes difference and models respectful interaction with others

• Engages with the community both within and outside of ACC

Job Posting Title:

Administrative and Data Assistant (Hourly)

Job Description Summary:

Provides complex clerical and administrative support to a departmental office or program.

Job Description:

Job Description - Description of Duties and Tasks

• Perform high-volume data entry with accuracy and attention to detail, including importing and exporting data files into Raiser’s Edge NXT

• Ensure accurate, timely, and complete data collection, entry, reconciliation, and reporting for gift and constituent records as it supports the Advancement team

• Regularly review data records for accuracy, completeness, and consistency, including latest constituent data and preferences

• Assist with BoardSpot and Board Committee administrative tasks and documentation as it supports the Senior Director of Advancement Services and Stewardship

• Update and maintain the Standards Manual and other policies and procedures as it supports the Advancement team

• Enter and process documentation such as forms, reports, surveys, and compliance-related paperwork

• Prepare lists and reports in support of fundraising analysis and stewardship efforts
• Support other administrative, scheduling, and clerical tasks as needed

Knowledge

• Experience with high-volume data entry and maintaining record accuracy
• Advanced knowledge and experience with spreadsheets (Excel, Sheets) including but not limited to formula creation, pivot tables, dashboards and reporting preparation
• Association of Fundraising Professionals (AFP) code of ethical conduct

Skills

• Strong attention to detail and organizational skills
• Ability to manage confidential information with discretion
• Reliable attendance and strong time management skills
• Comfortable working independently in a steady-paced office environment
• Establishing and maintaining effective working relationships
• Effectively using interpersonal and communication skills
• Effective customer-orientation when working with a multicultural population

Technology Skills

• Understanding of and experience with CRM databases (Raiser’s Edge NXT knowledge preferred)
• Ability to use features such as queries and lists to successfully pull data sets from CRM to support Foundation efforts
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Proficiency with Google Workspace (preferred)
• Use a variety of spreadsheet, word processing, database, and presentation software

Physical Requirements

• Work is routinely performed in a standard office or similar environment
• Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling
• Occasional lifting of objects up to 10 pounds

Safety

Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Hourly Pay Rate

$24.10/Hour

Up to 19 hours per week.

Number of Openings:

1

Job Posting Close Date:

September 24, 2026

Clery Act

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.

Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information.

For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( [e-mail] ). For an overview, see ACC’s Clery Act website.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.