Administrative Analyst - Limited Term

City of Redlands; Redlands (CA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Sick leave

Vacation leave

CalPERS retirement

Job summary

City of Redlands seeks an Administrative Analyst in the City Manager's Office to coordinate high-priority initiatives.

Responsibilities include tracking schedules, milestones, and deliverables; coordinating with departments, consultants, and stakeholders; preparing meeting materials and executive updates; maintaining project records and status reports; and supporting procurement and administrative processes.

Qualifications

• Four years of administrative and analytical experience, preferably within a local government environment.
• Degree required as stated; equivalency evaluation for overseas degrees.
• Valid driver's license required.
• Paralegal Certificate or Juris Doctor preferred when assigned to City Attorney's Office.

Responsibilities

• Coordinate and support high-priority City initiatives with departments, consultants, and stakeholders.
• Track project schedules, milestones, deliverables, and status reports.
• Prepare meeting materials and executive updates.
• Maintain project records and assist with procurement and document routing.
• Provide financial, administrative, legal, and analytical support; supervise clerical staff if assigned.

Skills

Analytical thinking

Data analysis

Budget analysis

Documentation

Education

Bachelor's degree in public administration, accounting, business, finance, or related field

Job description

Description

This is a limited-term position expected to last up to two (2) years from the time of hire.

This limited-term Administrative Analyst position in the City Manager's Office provides project coordination and administrative support for high-priority City initiatives. Responsibilities include tracking project schedules, milestones, and deliverables; coordinating with departments, consultants, contractors, and stakeholders; preparing meeting materials and executive updates; maintaining project records and status reports; monitoring City‑assigned project responsibilities; and supporting procurement, document routing, and other administrative processes essential to successful project implementation. Under direction, performs financial, administrative, legal, and analytical support duties; oversees assigned administrative processes, procedures, and programs; and provides technical and responsible assistance to the Department. May exercise direct supervision over clerical staff.

Examples of Duties

Examples of duties may include, but are not limited to, the following:

• Researches, collects, compiles, and analyzes information from various sources on a variety of specialized topics;
• Assists in the preparation and administration of assigned budget(s);
• Interprets and explains regulations, procedures, policies, systems, rules and precedents in response to inquiries and complaints from the public, City staff, representatives of other organizations, and others;
• Prepares comprehensive technical records and reports to present and interpret data, identify alternatives, and make and justify recommendations; May prepare documents from draft and legal papers;
• Prepares and reviews council reports, resolutions, ordinances, contracts, and other documents for content and accuracy;
• Coordinates and monitors litigation activities;
• Coordinates responsive documents to requests including subpoenas and public records;
• May oversee the recruitment and selection process for assigned department;
• Develops and coordinates communications material/plans as assigned;
• Supervises, evaluates, and assigns work of assigned clerical personnel;
• Prioritizes and coordinates work assignments;
• Recommends improvements in work flow, procedures and use of equipment and forms;
• Performs analysis on various accounts as needed for audit and other purposes;
• Assists in analyzing and researching the basis for budget‑expenditure variances;
• Prepares various reports related to budgetary issues;
• Researches and prepares purchase requisitions; tracks department purchases and maintains purchasing records;
• Researches grant opportunities and writes grant proposals; monitors existing grant programs for compliance with regulations; conducts audits; and
• Performs related duties and responsibilities as assigned.

Qualifications

Experience

• Four years of administrative and analytical experience, preferably within a local government environment, in the collection, compilation, and analysis of data involving financial, budgetary, legal, or administrative issues.

Education

• Bachelor's degree with emphasis in public administration, accounting, business administration, finance, or a related field. For degrees obtained outside of the U.S., an official equivalency evaluation is required.

Licenses and Certificates

• Possession of an appropriate valid driver's license.
• Paralegal Certificate or Juris Doctor preferred when assigned to City Attorney's Office.

Special Requirements

Essential functions and duties require the following physical abilities and work environment:

• Ability to work in a standard office environment; ability to travel to different sites and locations;
• Regularly required to talk or hear. Required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms;
• Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl;
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Supplemental Information

• Medical insurance through CalPERS Health Benefits - City contributes up to $2,100 per month
• 40 Hours of Sick leave per year
• 40 Hours of Vacation leave per year
• CalPERS Retirement Plan