Administrative Analyst I

City of La Mirada; La Mirada (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

The City of La Mirada is seeking a qualified administrative professional to assist in administering departmental programs, policies, procedures and projects under the general supervision of the Public Works Director or his/her designee.

Responsibilities include preparing grant applications, developing project specifications and contracts, administering related contracts, coordinating with agencies, and analyzing data for reports and findings.

Qualifications

• One year of responsible administrative experience in municipal government or a related field is required.
• Bachelor's degree or the equivalent in Engineering, Urban Planning, Public or Business Administration or a related field is required.
• Possession of a valid California Driver License is required.

Responsibilities

• Researches and prepares applications for grant funding, monitors grant funding received, and prepares grant fund audit reports as required.
• Assists in the design and development of public works projects; prepares project specifications and contracts; assists in administration of related contracts; attends related meetings.
• Monitors program fund expenditures; coordinates purchasing and inventory activities; coordinates with local, state and federal agencies regarding programs; reviews and ensures regulation compliance.
• Researches and organizes technical and statistical data relative to departmental functions and programs, analyzes and makes recommendations.
• Receives and responds to citizen requests for service; provides information and interpretations of City ordinances, policies and procedures.
• Compiles, organizes, processes, and analyzes data for the preparation, completion and presentation of assigned projects and reports.
• Writes staff reports relative to departmental functions; prepares correspondence; performs routine and complex calculations.
• Adheres to City and departmental policies and procedures; performs related work duties as assigned.

Skills

Administrative skills

Data analysis

Education

Bachelor's degree or equivalent in a related field

Tools

Microsoft Word

Excel

PowerPoint

Database management

Job description

*THIS POSTING MAY CLOSE WITHOUT NOTICE ONCE A SUFFICIENT NUMBER OF APPLICATIONS IS RECEIVED. YOU ARE ENCOURAGED TO APPLY EARLY.*

Under general supervision of the Public Works Director or his/her designee, assists in administering departmental programs, policies, procedures and projects.

(These examples do not include all the duties, which may be assigned.)

• Researches and prepares applications for grant funding, monitors grant funding received, and prepares grant fund audit reports as required.
• Assists in the design and development of public works projects; prepares project specifications and contracts; assists in administration of related contracts; attends related meetings.
• Monitors program fund expenditures; coordinates purchasing and inventory activities; coordinates with local, state and federal agencies regarding programs; reviews and ensures regulation compliance.
• Researches and organizes technical and statistical data relative to departmental functions and programs, analyzes and makes recommendations.
• Receives and responds to citizen requests for service; provides information and interpretations of City ordinances, policies and procedures.
• Compiles, organizes, processes, and analyzes data for the preparation, completion and presentation of assigned projects and reports.
• Writes staff reports relative to departmental functions; prepares correspondence; performs routine and complex calculations.
• Adheres to City and departmental policies and procedures; performs related work duties as assigned.

Knowledge of: Elementary statistics; research and report writing techniques; English grammar, spelling and composition; principles and uses of algebra, geometry and trigonometry; personal computers, word processing, spreadsheets, and database management; Microsoft Word, Excel and PowerPoint; desktop publishing programs.

Ability to: Research, analyze, and make sound recommendations; communicate clearly and concisely, orally and in writing; interpret and apply municipal codes, legislative regulations, policies and procedures; design, develop, and implement programs utilizing principles and practices of public-sector management; establish and maintain effective working relationships with the public, community groups, agencies, vendors, and staff; exercise good judgment, courtesy, and tact with the public, staff and other agencies; and utilize quality customer service skills and techniques.

EXPERIENCE AND EDUCATION:

Experience: One year of responsible administrative experience in municipal government or a related field is required.

Education: Bachelor's degree or the equivalent in Engineering, Urban Planning, Public or Business Administration or a related field is required.

LICENSE OR CERTIFICATE:

Possession of a valid California Driver License is required.

Appointments are normally made at the first step of the salary range. Consideration and approval for a salary higher than the first step is done on a case-by-case basis.

SELECTION PROCESS:

A completed online application and supplemental questionnaire (if applicable) are required to be considered for this position.

Resumes are accepted along with the application form but will not be accepted in lieu of a completed application.

Applicants will be screened based on the qualifications for the job as described. Applications evaluated as best matching the needs of the City will continue in the selection process. The selection process may include any or all of the following: oral interview(s), a written or practical examination, a skills test, and an assessment center examination. The selection process may be changed as deemed necessary by the City Human Resources Office.

Candidates will be required to pass a City administered pre-employment requirements to include live scan fingerprinting and a medical examination as part of the Selection Process. Candidates who do not pass any portion of the above processes will be disqualified and removed from proceeding in the selection process.

The provisions of any job flyer or job application do not constitute an expressed or implied contract. The provisions may be modified or revoked without notice.